TRAC New Starter Form ESR V8 SECTION 1 PERSONAL

trac new starter form esr v8 section 1 personal details (for completion by employee) title surname preferred name f

TRAC New Starter Form ESR V8
SECTION 1 PERSONAL DETAILS (For completion by Employee)
Title
Surname
Preferred Name
Forename(s)
Date of Birth
(DD/MM/YYYY)
NI Number
EMERGENCY CONTACT DETAILS
Surname First Name
Address
Post Code
Telephone Number Relationship to you
Are you caring* for an adult/child? *You are a carer if you provide
help and support, unpaid, to a family member, friend or
neighbour who would otherwise not be able to manage.






Yes/No
SECTION 2 POST DETAILS (For completion by Line Manager / Supervisor)
It is vitally important that the information in this section is
correct as this information is used to create the pay record in ESR
(Electronic Staff Record)
Start Date in Post Business Unit
Department
Cost Centre
Post Title
Base
Cost C
Pay Band Pay Point Hours p/w
Salary Increment Date
Allowances i.e. High Cost Area, R&R premium (Full details required)
Authorised Signatory’s Name for expenses/ travel claims
TERM TIME ONLY CONTRACTS:
Paid Hours p/w Hours Worked p/w
Please provide details of any changes to the above information since
offer letter sent as this may impact their
employment contract:



SECTION 3 PENSION AND WORKING TIME REGULATIONS DECLARATION (For
completion by the Employee)
Due to a change in law, the Government requires all employees to be
enrolled in a workplace pension scheme. Please confirm, by putting a
cross in the box, that you have completed a Pension Questionnaire and
sent it to the Pension Department. (Information and a questionnaire
were sent to you with your offer letter.)
Yes, as required by law, I have completed and returned the pension
questionnaire
The working time regulations state that you should not work more than
48hrs per week over
a 17 week period (amongst other guidance on rest breaks etc). You can
voluntarily opt out of this,
however, please ensure you read the HCT Working Time Regulations
Guidance.
Please tick this box if you understand the guidance and want to
voluntarily opt out of
Working Time Regulations
SECTION 4 PAYMENT (For completion by Employee)
FOR PAYMENT INTO A BANK/ BUILDING SOCIETY
Bank / Building Society Branch Name
Account Name Sort Code
Bank Account Number Number in Words
Example: ___One _________
------------------------------------------------------------------------------

1
Bank / Branch Address

SECTION 5 DECLARATION AND AUTHORISATION (Line Manager and Employee) ……
I understand that personal data collected on this form will be used by
HCT to maintain or update my employment and occupational health
records, and for payroll purposes, as well as for analysis for
management purposes and statutory returns. HCT undertakes that any
processing or disclosure of personal data by HCT will be in line with
the Data Protection Act 1998 requirements.
Employee Name
Date
Employee Signature
Employee Contact Details
Email:
Phone:
Manager Name
Date
Manager Signature
Manager Job Title
Manager Contact Details
Email:
Phone:
Please email this form to [email protected] within one day of date
of start.
Only forms received by the 10th of the month will be processed for
that month’s payroll

IMPORTANT INFORMATION – please read all:
*
Please ensure all sections of the form are fully completed. Scan
and email the completed form in line with the ‘Guidance on the Use
of Email when sending Person Identifiable or Confidential
Information’ to [email protected] within 1 working day of the
employee’s start date, or upload to the candidate file on TRAC.
*
Any incomplete / illegible forms cannot be actioned and will be
returned to the authorising manager immediately. This may cause a
delay in payment to the new employee.
*
A work email address is required for an expenses account to be set
up – if no email address is available at the time you complete
this New Starter form, you must notify HR as soon as one has been
set up. Your employee will not be able to access the expenses
system if they are not set up on payroll.
*
Payroll Deadline - If a New Starter form is received by the HR
Administrator after the 10th of the month it is not possible to
guarantee that the employee will be paid that month. Please
discuss with the new employee if this is applicable to them.
*
Please post any documents affecting pay including P45 and P46
(both are required), Trade Union subscription authorisation etc.
to the payroll department:
Payroll Department
Hertfordshire Community NHS Trust
Wiltron House
Meadway Technology Park
Stevenage
Hertfordshire
SG1 2EF
Internal location code: LC352
*
The Pension Scheme Questionnaire must be sent to the pensions
address below:
Pensions Office
Hertfordshire Community NHS Trust
Wiltron House
Meadway Technology Park
Stevenage
Hertfordshire
SG1 2EF
Internal location code: LC352