Sample Task List For Fruit And Vegetable Bag Scheme

sample task list for fruit and vegetable bag scheme using local growers and a wholesaler nb this document is an example for a particul

Sample task list for fruit and vegetable bag scheme using local
growers and a wholesaler
NB this document is an example for a particular type of food co-op but
you can use this as a template to create your own volunteer task list
and delete or adapt any sections that don’t apply.
Tasks done by volunteers
Number
Time taken
Risks
Action
1.
Taking orders including:
*
Recording the names of the people ordering.
*
Recording money collected for the others.
*
Storing money safely in cashbox.
*
Keeping tally of numbers of fruit and vegetable orders
1-2 volunteers
1 – 2 hours per day taking and checking orders.
Possible phone calls on other days
Safe keeping of records
Cashbox being taken
All order forms kept together in file
The cashbox will be kept with an identified responsible person at all
times when at centre
The co-ordinator will take the cashbox home and store safely
2.
Phone local growers to place orders
1 volunteer
15 minutes
Volunteer being unwell or unable to contact grower
Another volunteer identified as stand in.
Grower informed they should contact co-ordinator or stand if they are
not contacted by the usual time
3.
Going to wholesaler to buy fruit
*
Taking all money collected for fruit orders from cashbox.
*
Using weekly price list and help of the wholesaler staff select
what is the best quality fruit that day for our budget.
*
Making sure everyone gets at least 4 different kinds of fruit
*
Paying for fruit and keeping receipts for accounts.
*
Transporting the fruit to venue
At least 2 volunteers
1 hour
Carrying large amount of cash
Loss of receipts
Lifting boxes that are too heavy
Two people to go to wholesaler whenever possible
Records kept of weekly orders and wholesalers keeps copy of receipts.
Volunteers will use food co-op trolleys and have lifting and handling
training provided. Only trained volunteer will move produce.
4.
Calculating how many pieces of fruit each bag ordered has marking
boxes
1 volunteer
15 minutes
5.
Sorting and counting out number of bags needed for
*
£1.25 fruit bags
*
£2.50 fruit bags
*
£1.25 vegetable bags
*
£2.50 vegetable bags
1 volunteer
5 minutes
6.
Filling fruit bags with number of fruit indicated on box
All volunteers
15 - 30 minutes
7.
When vegetables delivered transferring any larger vegetable onto
tables for sorting so growers can take back as many of their boxes
as possible.
2-3 volunteers
5 minutes
Lifting too heavy weight
Volunteers have lifting and handling training. Work together to move
boxes as necessary.
Tasks done by volunteers
Number
Time taken
Risks
Action
8.
Counting and weighing out vegetables using electronic scales and
putting into bags.
2-3 volunteers
1 weighing,
1 putting into bags
15 - 30 minutes
Vegetables can be dirty.
Gloves will be available for volunteers to use handling the
vegetables, suggestion made to volunteers to wear older clothing or
bring an apron.
9.
All fruit and vegetable bags are moved to the best point in the
venue.
As many volunteers as possible
5 minutes
Volunteers carrying too much
Volunteers will only carry a maximum of 2 bags each.
10.
Clear up any mess created to leave room as found
*
Throw away waste, boxes, compost mouldy fruit, etc.
*
Wipe down tables
*
Sweep up floor
As many volunteers as possible
5 - 15 minutes
Waste unable to be disposed of safely on site and causes fire or
health risk if left
A volunteer to agree to take away waste and dispose of this safely.
11.
Supervising collection of fruit and vegetables and adjusting
records to know who’s collected or not.
*
Taking orders see task 1
1-2 volunteers
Done with task 1
Someone taking produce that isn’t theirs
Volunteer always to be with the bags or an identified person made
responsible.
11.
Delivering orders to
*
Older people on the estate by foot or car
*
Family centre
*
Taking orders see task 1
2-3 volunteers
1-2 volunteers
Would depend on where
Lifting and handling too much
Make use of trolley or car as necessary.
11.
Writing up and photocopying
*
Recipe, preparation or storage ideas for fruit and vegetables from
members or other volunteers
*
Information on food co-op i.e. reminders to bring back bags,
holiday weeks, request for feedback etc.
1 volunteer Task can be shared
15 - 30 minutes per week
11.
Attending 3-6 monthly meetings
*
Review the food co-op’s progress and check accounts.
*
Take notes of any action to be taken.
3-4 volunteers
1 volunteer
60 minutes
TOTAL
5 hours 25 mins
This document was produced by Somerset Food Links and Somerset
Community Food