checklist for activity leader: field activity briefing human resources steps: 1. use the items in this checklist as a p


Checklist for Activity Leader: Field Activity Briefing
Human Resources
Steps:
1.
Use the items in this checklist as a prompt to prepare a written
or verbal briefing to field activity participants several days
prior to departure.
2.
Circulate the Attendance Briefing Register at the briefing for
participants to sign.
3.
On the day of departure, use the Departure Register to indicate
participants present at departure. Leave a copy of this Register
with your Supervisor/Manager.
Field Activity Details
======================

Item
Briefing Notes
Paper/course title
Field activity description
Field activity duration (dates and times), expected time of return.
(Recommend participants provide this information to relevant
friends/family)
Any prerequisites for field activity
Location including contact address, phone number and map reference (if
no contact address)
Intended route/track and hut/campsites and transportation
Alternative route/plans (for bad weather/emergencies, etc)
Domestic travel/transport arrangements
International travel arrangements, including visas, vaccinations,
insurance and travel security
Accommodation
Catering/Food and water
Persons with authority, decisions to be made by persons with
authority, and who to report to
Equipment/clothing/footwear required
Field activity procedures/instructions, including equipment, safety
equipment, safe handling of specimens/samples
Other instructions (e.g. Department/School/Unit or field activity
venue rules)
Documentation required, e.g. Driver Licences, Passports
Department of Conservation Environmental Care Code
Cultural considerations, e.g. Marae protocol, specimens not collected
if rahui in place
Other details
Health and Safety
=================

Item
Briefing Notes
Known risks associated with the field activity and controls to address
hazards
(Consider people, environment, transport, weather)
How to report an event during the field activity
How to report a risk identified during the field activity
Field Activity Protocol, including student responsibilities, code of
conduct, etc
Any medical conditions, medication and any special support
requirements not previously advised
(If travelling overseas, advise participants taking medication they
need to consult with their doctor regarding any special arrangements,
e.g. medical certificates authorising person to carry medicines and
any health advise while travelling)
Other details
Emergency Plan
==============

Item
Briefing Notes
Who the First Aiders are
Location of the First Aid Kit
Vehicles containing First Aid Kits
Activity Leader and contact details
Deputy Activity Leader and contact details
Emergency contact at UC
Emergency procedures
Briefing Attendance Register
============================
Participant
Department
Signature
Briefing conducted by
=====================
Name
Department
Date
Signature
F ield Activity Departure Register
Field Activity Details
======================
Field Activity
Date
Activity Leader Name
Time of departure
Departure Register
==================
Present at departure
Participant

Human Resources – hs_chk08 Page 3 of 4 Date issued: 14-Mar-16

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