add Address T 0300 123 1231 Textphone 0161 618

add address t 0300 123 1231 textphone 0161 618 8524 [email protected] www.gov.uk.ofsted direct t add number

add address
T 0300 123 1231
Textphone 0161 618 8524
[email protected]
www.gov.uk.ofsted
Direct T add number
Direct F add number
name@ofsted.gov.uk
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Dear Nominated person/Responsible individual
Notice of inspection
This letter is to confirm that Ofsted will be carrying out an
inspection under the social care common inspection framework (SCCIF)
of your adoption support agency, commencing on inspection start date
and ending on inspection end date. The name of the inspector is lead
inspector and he/she will contact you to discuss the inspection.
To ensure that the inspector’s time is used effectively, we ask that
you provide us with some information in advance of your inspection.
Please complete the two forms that are available via the hyperlinks at
the end of this letter:
*
pre-inspection information for adoption support agencies
*
adoption inspection case list form.
Case tracking and sampling
--------------------------
The inspector will select cases to track and sample from the completed
case list. The inspector will confirm as soon as possible which cases
they intend to track. This will allow you to begin arranging for the
inspector to speak to service users and relevant professionals (by
visit or by telephone). The inspector will discuss the selection with
you to ensure that visits or calls are appropriate.
Case files (either electronic or paper-based) will usually be
discussed with the allocated worker (unless on leave), using their
knowledge of the case, file structure and recording systems. In the
absence of the allocated worker, please arrange for a suitable
colleague to assist.
The records that the inspector will generally need to see are case
files kept in relation to the provision of adoption support (including
assessment reports and reviews and feedback from service users),
supervision notes, team meeting notes and staff recruitment files.
The inspector will be sampling other cases during the inspection and
will need time to incorporate this into their inspection programme.
Meetings and discussions
------------------------
We would also like you to arrange some meetings for the inspector and
send the arrangements to them.
During the inspection, it is likely that the inspector would wish to
speak to:
*
a small group of staff from your agency
*
a small group of service users, if appropriate
*
a meeting with the manager and/or registered person (on each day
of the inspection, if possible)
*
relevant social workers
*
relevant commissioners from local authorities.
If there are existing appropriate groups or meetings running, please
do use these. Please also ensure there are at least 30 minutes between
meetings. Meetings with groups should be on site wherever possible and
may last up to an hour, although they may be shorter. Discussions with
individuals may be held by telephone.
Reports under national minimum standard (NMS) 25
------------------------------------------------
Please send any reports made to the adoption support agency’s
provider/trustees, board members or management committee members under
the adoption national minimum standards (NMS) 25 (please note that
individual providers do not need to make reports under this standard).
Returning documents to Ofsted
-----------------------------
All information should be returned within five working days of the
date of this letter by email to the inspector at lead inspector email
address and copy in inspection support team member email address.
Please note that any sensitive information that you send by email
should be anonymous or encrypted. You can find out more information
about encryption at: www.getsafeonline.org.
Please contact the inspector as soon as possible if there are any
problems with providing the required information.
The inspector will feed back their findings at the end of the
inspection to key people in the agency or service that you identify.
Please keep this number to a minimum.
Further information about SCCIF inspections of adoption support
agencies is available at:
www.gov.uk/guidance/social-care-common-inspection-framework-sccif-adoption-support-agencies.
The pre-inspection information form is available at:
www.gov.uk/government/publications/adoption-support-agencies-inspection-documents.
The adoption inspection case list is available at:
www.gov.uk/government/publications/adoption-support-agencies-inspection-documents.
Yours faithfully
>Name<
Inspection support team
Ofsted