title author approved by board october 2010 review date health, safety and environment policy ken sharp latest update-


Title
Author
Approved By Board October 2010
Review Date
Health, Safety and Environment Policy
Ken Sharp
Latest Update- K Sharp
Latest Review – SMT
Latest Review: - Board
August 2019
10th Sept 2018
8th Dec 2014
August 2020
Impact Assessment
August 2011
To be reviewed every year
HEALTH, SAFETY AND ENVIRONMENT POLICY
1.0 Health and Safety Management
1.1 General Statement of Intent
Selby College declares that it’s Health, Safety and Environment Policy
as an employer and educational institution, is to establish, promote
and consolidate such measures as are reasonably practicable to foster
the health and safety at work of all its employees and to extend these
measures to students and visitors whilst on College premises. The
College is committed to safeguarding and promoting the welfare of
children and young people and expects all staff and volunteers to
share this commitment
In pursuit of the above, the College seeks to:
*
Ensure that it Provides and maintains through continuous
improvement a safe and healthy environment for all staff, students
and visitors whilst on the premises
*
State in writing to all staff and students their appropriate
responsibilities to ensure the health, safety and welfare of
persons and to prevent property damage
*
Provide safe systems of work and study by ensuring that adequate
resources, information. Instruction training and supervision is
given to staff and students as appropriate
*
Ensure joint consultation and participation in improving health,
safety and welfare standards between the Senior Executive Team,
staff and students through the Health and Safety Committee and
other such bodies as may be appropriate
*
Comply with the requirements of health and safety legislation,
approved codes of practice, industry/sector standards and other
formal guidance documentation.
*
Make arrangements for the safe handling, storage, transportation
and disposal of all substances and equipment
*
Ensure that health and safety factors are taken into account when
new equipment, substances and processes are introduced and when
changes to existing accommodation are planned
*
Monitor the effectiveness of the Colleges Health, Safety and
Environment Policy via annual audits, regular workplace
inspections and ad-hoc reviews of identified hazards
*
Ensure that all existing and new staff are provided with a current
copy of the Health, Safety and Environment Policy and that
appropriate extracts are made available to students.
*
Ensure all policies and procedures are up to date and the current
versions of documents, policies and procedures are being used as
stated in the Documentation Management System Policy.
The statement is signed by the Principal as a demonstration of the
commitment to managing health and safety at Selby College.
2.0 Environmental Management
2.1 General Statement of Intent
The College Environmental Management Policy supports the College
Mission Statement and Corporate Strategic Objectives by:
*
Making a statement of intent so that the College will be seen as
an environmentally aware organisation
*
Promoting best environmental practices in the procurement and use
of materials and energy
*
Encouraging all students to become more environmentally aware.
2.2 Environmental Management Statement
*
Meet the requirements of relevant environmental legislation
relating to the College activities and operations
*
Ensure, as far as is reasonably practicable, that buildings and
sites managed by the College are an asset to the local environment
*
Monitor and manage energy usage to minimise consumption consistent
with achieving operational demands
*
Ensure that energy efficiency is designed into new buildings and
building improvements
*
Encourage staff and students to become environmentally
knowledgeable and responsible via appropriate education and
training programmes
*
Encourage suppliers of products and services to assist in the
Colleges objectives by supplying energy efficient products and
items that can be used and disposed if in an environmentally
responsible way.
3.0 College Safety Organisation
3.1 General Organisation
The College Corporation has responsibility under the relevant
legislation for ensuring that there is proper regard to matters of
health, safety and environmental matters within the College. The
College Principal/Chief Executive has overall responsibility for the
management of health, safety and environmental matters within the
College.
The College safety organisation is shown in Appendix 1. This defines
the delegation of responsibility from the College Corporation through
the Principal, the Senior Executive Team and middle management to all
members of staff and students.
The Principal/Chief Executive as the nominated “Competent Person” has
delegated the Director of Estates and Facilities to ensure that the
objectives of the policy are achieved in practice. Middle/Office
Managers, Directors of Learning, Development Managers, Subject Area
Managers, Tutors and Technicians are responsible for the detailed
adoption of the safety policy in their respective workplaces and
ensuring in particular that staff and students follow a safe and
environmentally conscious approach to their work and studies.
3.2 Consultation
Consultation with employee and students representatives will take
place through the College’s Health and Safety Committee and through
the College’s normal communication channels and team structures.
3.3 Resources
The Principal/Chief Executive is responsible for ensuring that
adequate financial and other resources are allocated to the management
of health and safety from the overall College budget allocation. The
Director of Estates and Facilities will advise the Principal as to
appropriate annual requirements and any unplanned ad-hoc resources
needs.
3.4 Training
The College will ensure that all staff and students are provided with
adequate health and safety training. This will include induction
training for individuals when they join the organisation and
specialist training when there are changes in working procedures,
equipment and environment.
4 Individual Responsibilities
4.1 The College Corporation
*
The College Corporation is ultimately responsible as the employer
for health, safety and environmental issues and shall ensure that
there is an effective policy for health, safety and environmental
issues for all the College activities
*
Shall give full support to this policy and to any persons
implementing it
*
Shall ensure that necessary resources are made available
*
Nominate a health and safety champion to attend health and safety
committee meetings.
4.2 The Principal/Chief Executive
*
The Principal/Chief Executive has ultimate responsibility on
behalf of the Corporation to ensure, so far as is reasonably
practicable, that the requirements of health and safety
legislation and the Colleges Health, Safety and Environmental
Policy are adhered to and complied with.
*
Shall ensure that responsibility for safety is properly assigned
and accepted at all levels, as indicated in Selby College’s Health
and Safety Management Structure.
4.3 The Senior Management Team
The Principal/Chief Executive has delegated the Director of Estates
and Facilities to be responsible for ensuring that the contents of the
Health, Safety and Environmental Policy are achieved in practice and
shall chair the Health and Safety Committee.
Members of the Senior Management Team shall:
*
Ensure that the various health and safety functions within the
College form an integral and effective part of operational
management
*
Ensure that they are directly responsible for the establishment of
effective health and safety arrangements, within their
divisions/business areas, for which they have responsibility and
shall delegate such responsibilities to nominated Directors of
Learning and Business Systems Managers, as appropriate
*
Be responsible for preparing written health and safety procedures
for their departments, in accordance with the College’s Health,
Safety and Environmental Policy
*
Ensure, so far as is reasonably practicable, that the Colleges
Health, Safety and Environmental Policy, required legislation and
Approved Codes of Practice are incorporated into all departmental
health, safety and environmental procedures are understood and
adhered to at all times
*
Ensure that all statutory tests and examinations of plant and
equipment acquired by them, and under the control of their
respective departments are carried out, as and when required, and
adequate records are maintained for such tests
*
Ensure that near miss incidents, accidents and dangerous
occurrences are investigated and that reports are completed and
submitted promptly
*
Ensure, so far as is reasonably practicable, that all persons who
come under their control receive the necessary information,
instruction, training and supervision to avoid risk to their
health and safety
*
Ensure, so far as is reasonably practicable, that the resources
made available are deployed to meet the health and safety
requirements of their area of control.
4.4 Curriculum Directors
*
Shall ensure that Subject Area Managers Area Co-ordinators and
Tutors are aware of their health and safety responsibilities for
designated staff and students
*
Shall ensure that relevant staff training and support is provided
*
Are responsible for the detailed adoption of the College’s Health
and Safety Policy within their area of control
*
Shall ensure that health and safety procedures are published for
all staff and students within their area of control
*
Shall ensure that safe working practices are at all times
maintained to ensure the health and safety of employees, students
and members of the public who may be affected thereby
*
Shall ensure that adequate supervision is made available
*
Shall ensure that all appropriate statutory law, regulations and
approved codes of practices are strictly adhered to
*
Shall ensure that any matters brought to their attention by safety
representatives are given proper attention
*
Shall ensure that all persons reporting to them are carrying out
their responsibilities as defined by regular auditing of the
workplace
*
Shall ensure that specialist advice is sought on any health and
safety issue for which clarification or assistance is required
*
Shall advise the Principal/Chief Executive of the resources
required and make adequate arrangements.
4.5 Subject Area Managers
*
Shall be responsible for designated areas of the College and the
formal identification of hazards including the completion of Risk
Assessments as required under current legislation for their area.
*
Shall monitor environmental matters and deal with ad-hoc hazard
situations.
*
Shall ensure that substances used in the area are handled and
stored in a safe manner and that curriculum related equipment is
maintained, and tested as required
*
Shall assist in regular health and safety inspections
*
Shall ensure that near miss incidents and accidents occurring
within their areas are investigated and reported to the
appropriate manager
*
Shall ensure that defective equipment or plant is reported and
taken out of use until repaired or replaced
*
Shall ensure that areas of work are maintained to a high standard
of good house-keeping
*
Shall ensure that all fire escape doors and alarms in their area
are at all times kept clear of obstruction and that fire exits can
be readily opened from the inside
*
Shall ensure that the correct protective clothing or equipment is
issued, cleaned and stored safely when not in use and is used when
necessary.
*
Any matters brought to their attention by a safety representative
receives prompt and appropriate action
*
Shall ensure that no plant, equipment or process under their
control pollutes the atmosphere
*
Shall draw to the attention of their Curriculum Director any
breach of statutory Regulations or unsafe practice, which cannot
be dealt with by them.
4.6 Technicians
*
Shall assist the Subject Area Manger in achieving their health and
safety objectives
*
Shall assist tutors in ensuring that study/work areas and
equipment are maintained and in a safe condition at all times.
4.7 The Health and Safety Advisor
The Health and Safety Advisor is responsible to the Principal and the
Director of Estates and Facilities for:
*
Advising the corporation, Principal and all other parties on
health and safety matters
*
Provide interim and annual health and safety reports for
governors.
*
Advising on compliance on all health and safety related
legislation
*
Carrying out inspections on College premises to identify unsafe
plant, unsafe working conditions, unsafe fire practices and fire
hazards, reporting upon the results of such inspections and making
recommendations for remedying any defects
*
Report reportable accidents, dangerous occurrences and diseases to
the HSE and maintain adequate internal records as specified
*
Facilitating the investigation of causes of accidents and the
circumstances leading to them, compiling the necessary reports and
giving advice to prevent recurrences
*
Facilitating consultations with employees and encouraging their
involvement and participation in measures to improve health and
safety by means of Safety Committee, personal contacts etc
*
Provide health and safety information to staff and students
through their relevant safety representatives at health and safety
committee meetings.
*
Recommending training programmes to develop safety consciousness
at all levels, in conjunction with the Personnel Manager and other
agencies
*
Carry out health and safety induction training for new employees.
*
Organising fire drills and weekly fire alarm test.
*
Recommending approved types of Personal Protective Equipment
*
Communicate with external bodies and agencies on health and safety
matters.
*
Carry out and review general and specific risk assessments as
required by current legislation.
*
Assist Subject Area Managers to carry out their area specific risk
assessments when requested.
4.8 First Aid Co-ordination [Health and Safety Advisor]
-------------------------------------------------------
*
Organise and monitor the provision of first aid cover at all
College sites
*
Ensuring adequate trained first aid cover across all the College
sites at all times
*
The provision and maintenance of first aid boxes, equipment,
materials and first aid room
*
The organisation of initial and refresher training for staff
*
Co-ordinating the recording and reporting of first aid accidents.
*
Monitor de-fibrillator condition and arrange maintenance/repairs
spares as necessary.
*
Monitor condition of wheelchair and arrange maintenance/repairs
spares as necessary.
*
Monitor condition of evacuation chairs and arrange
maintenance/repairs spares as necessary.
4.9 Educational Visit Co-ordinator [Health and Safety Advisor]
*
The provision and maintenance of educational visit policy.
*
Receive and approve education visit applications.
*
Maintain records of education visits for three years after they
took place.
4.10 Minibus Driver Trainer /Assessor [Health and Safety Advisor]
*
Maintain certification through 2-yearly requalification.
*
Organise training for staff wishing to drive college minibuses
*
Deliver MiDAS training to staff with relevant classification on
their driving license (D1)
*
Assess driving standards.
*
Maintain register of authorised drivers.
4.11 The Director of Estates and Facilities
The Director of Estates and Facilities is responsible for:
*
Ensuring as far as is reasonably practicable, that environmental
aspects of the workplace meet with good practice and relevant
legislation
*
The removal and disposal of waste from the College
*
The maintenance of non-curriculum based work equipment
*
The control of ‘Contractors and Sub-Contractors Working On Sites
Controlled by Selby College’ this includes pre-site meetings for
new work, liaising with maintenance contractors for day to day
work and organising contracts for statutory inspection and
maintenance work.
*
To promote to contractors, cleaners and caretakers the importance
of a safe working environment and compliance with policies and
procedures
*
Controlling and managing the transport fleet of Selby College
*
Controlling and assessing the risks of transport movement around
the college campus.
4.12 Director of Personnel
*
To assist in the identification and fulfilment of staff health and
safety training needs
*
To ensure the inclusion of relevant health and safety
responsibilities in staff job descriptions
*
To identify and communicate instances of staff absenteeism that
require to be reported under the Reporting of Injuries, Diseases
and Dangerous Occurrences Regulations 1995
*
To analyse and report on from time to time, general trends in
employee absenteeism/health problems which may lead to the
identification of work related factors.
4.13 Business Support Mangers
Shall ensure:
*
That the workplace, equipment and environment in which they and
their staff work are maintained in a safe state at all times
*
That workplace hazards are clearly identified and that associated
risks are formally assessed and kept under review
*
That they and all staff reporting to them know and accept their
health and safety responsibilities and have received the necessary
instruction, information and training to carry out their
responsibilities competently
*
That they are aware of particular Regulations and guidance
relating to their area of operation.
4.14 Tutors
*
Will play a lead role in ensuring that students are aware of any
identified hazards in study/work areas and that adequate
information, instruction, training, supervision and personal
protective equipment/clothing (where required as last resort) is
provided to ensure the safe handling of substances and equipment
*
Will be responsible for the health and safety of students
including risk assessment in classroom and teaching situations,
ensuring that unsafe practices or behaviour are not allowed
*
When teaching is undertaken in premises not under the management
of Selby College, the owners of the premises concerned have the
prime responsibility for providing a safe environment and
equipment. Tutors in these situations should however satisfy
themselves as to the safety aspects of their environment and will
remain responsible for the adequate training and supervision of
students. Any concerns about safety issues should be immediately
reported to the owners of the premises and their own line manager.
4.15 Work Placement Co-ordinator
Shall ensure that:
*
Employers with whom students are to be placed are vetted prior to
the placement to ensure a safe place of learning exists
*
Employers with whom students are to be placed have adequate health
and safety procedures in place and have appropriate employers
liability insurance which covers our work placement students
*
Employers have carried out suitable and sufficient risk
assessments which take account of young people.
*
Adequate training and supervision of placement students together
with the provision of protective clothing/equipment if required
*
Accidents or safety related incidents relating to students are
acted upon and reported to the College where required.
4.16 All College Employees and Students
The Health and Safety at Work Act 1974 section 7 places duties on
employees must by law take reasonable care for the health and safety
of themselves and of other persons who may be affected by their acts
or omissions at work. They must co-operate with the College in
carrying out any duties or requirements to comply with health and
safety legislation and report any identified hazards or unsafe
conditions. Section 8 states, no person shall intentionally or
recklessly interfere with or misuse anything provided in the interest
of health, safety or welfare in pursuance of any of the relevant
statutory provisions. The College also expects [and will enforce]
students and visitors to follow the guidance of the available
literature and to follow the rules of the College.
Any children under the age of fourteen should, in general, not remain
for long periods on College premises unless they are attending the
nursery. All children under the age of fourteen must be accompanied by
a responsible adult at all times.
4.17 The Health and Safety Committee
The main functions of the Committee will be to:
*
Satisfy the statutory function within current legislation
*
To monitor the implementation of the Colleges Health, Safety and
Environmental Policy and resulting strategies, plans and action
programmes
*
To take a lead role in the active promotion of a safety conscious
environment and ensure the adequacy of related publicity and
communications
*
To keep under review health and safety policies and procedures and
advise the Senior Executive Team from time to time of beneficial
changes
*
To consider new safety legislation/guidance and assist in its
dissemination
*
To consider reports received from external regulatory/advisory
bodies
*
To receive reports on reported near miss incidents, accidents and
non-reportable accidents and first aid trends
*
To receive reports on the results of formal safety inspections
*
To consider training requirements and promote suitable training
programmes.
4.18 Employee Safety Representatives
The College wishes to actively encourage the appointment of employee
safety representatives in accordance with the Safety Representatives
and Safety Committees Regulations 1977.
The function of Safety Representatives will be to:
*
Assist with Investigate the causes of accidents, hazards,
dangerous occurrences and reportable diseases in the College when
requested.
*
Investigate health, safety and welfare complaints from College
staff
*
Attend meetings of the Health and Safety Committee
*
Assist in the conduct of regular workplace inspections when
requested
*
Consult with and receive information from the HSE and any other
advisory body.
5.0 Health and Safety Arrangements
5.1 Policies and Procedures
Policies and procedures are stored in electronic format on the College
intranet.
5.2 Risk Assessments
Each Subject Area manager will ensure risk assessments are carried out
and recorded for activities within their areas that have significant
risks.
5.3 Monitoring of Safety Performance
*
The Colleges safety performance will be reviewed on an annual
basis, with any findings and recommendations brought to the
attention of the Governors, Principal/Chief Executive and the
Health and Safety Committee. The results of regular workplace and
adhoc inspections will be reported to the relevant personnel
[Principal, Director of Personnel, Director of Estates and
Facilities, Line Manager].
*
Safety inspections will be carried out annually and the findings
will be reported to the Health and Safety Committee and the
Manager of the area inspected.
*
Incident statistics will be collated annually and reported to the
relevant personnel [Governors, Principal, Director of Personnel,
Director of Estates and Facilities Line Manager].
6.0 Equality and Diversity Statement
Selby College welcomes and celebrates equality and diversity. We
believe that everyone should be treated equally and fairly regardless
of their age, disability, gender, gender identity, race, religion or
belief, sexual orientation and socio-economic background. We seek to
ensure that no member of the College community receives less
favourable treatment on any of these grounds which cannot be shown to
be justified.
This document is written with the above commitment, to ensure equality
and diversity is at the centre of working life at Selby College.
7.0 Safeguarding Policy
Selby College recognises its moral and statutory responsibility to
safeguard and promote the welfare of students. We work to provide a
safe and welcoming environment where students are respected and
valued. We are alert to the signs of abuse, neglect, radicalisation
and extremism and follow our procedures to ensure our students receive
effective support, protection and justice. Selby College expects
Governors, staff and volunteers working on behalf of the college to
share this commitment.
8.0 Fraud, Bribery & Corruption
Selby College follows good business practice and has robust controls
in place to prevent fraud, corruption and bribery. Due consideration
has been given to the Fraud Act 2006 and the Bribery Act 2010 in the
development/review of this policy document and no specific risks were
identified.
9.0 General Data Protection Regulation (GDPR)
Personal data held by Selby College is subject to General Data
Protection Regulation (GDPR).
For information about your rights under GDPR you can see our Privacy
Notice - www.selby.ac.uk/privacy.
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Appendix 1

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