dear sir / madam thank you for showing your interest in being a trustee. please find enclosed our trustee role description. ple


Dear Sir / Madam
Thank you for showing your interest in being a trustee. Please find
enclosed our trustee role description.
Please apply by sending your CV plus covering letter telling us what
you will bring to the Booth Centre Board. Please also make a statement
to confirm that you are eligible to be a trustee. You can email this
to Amanda Croome via [email protected] or post to Amanda
Croome, Booth Centre, Edward Holt House, Pimblett Street, Manchester
M3 1FU.
For an informal discussion about the trustee role or to request
information to be sent out to you please contact Amanda Croome, Chief
Executive on 0161 835 2499 or email [email protected].
Following receipt of your application we will contact you to discuss
further and invite you to an informal meeting.
Yours sincerely
Amanda Croome
Booth Centre CEO
Trustee Role Description
Background
The Booth Centre is an advice and activities Centre for people who
have experienced homelessness in Manchester. It supports some of the
most disadvantaged and vulnerable people in the community to transform
their lives. The Booth Centre is a registered charity (no. 1062674)
and has been operating since 1995.
We are based at Edward Holt House, Pimblett Street, Manchester, M3 1FU
We are a 5 minute walk from Victoria railway station and can be easily
accessed by public transport. There are car parks and on-street
parking nearby.
Telephone 0161 835 2499
Website www.boothcentre.org.uk
Who are the charity’s trustees?
The Charities Act 2011 defines charity trustees as those having the
general control and management of the administration of a charity.
For the Booth Centre the charity trustees are the known as the Trustee
Board which comprises up to 10 trustees:
*
At least 9 co-opted trustees
*
the Dean of Manchester Cathedral.
The Trustee Board appoints a Chair and a Treasurer from among the
trustees.
The trustee role is unpaid. Expenses incurred while travelling to
meetings will be paid.
The role of the board of trustees
At its simplest, the role of the trustee board is to receive assets
(for example money, property, equipment) from donors, safeguard them
and apply them to the charitable purposes of the Booth Centre. The
trustee board must always act in the best interests of the Booth
Centre, exercising the same standard of duty of care that a prudent
person would apply if looking after the affairs of someone for whom
they have responsibility. The trustee board must act as a group and
not as individuals.
The duties of a trustee
The duties of a trustee, as set out by the Charity Commission, are to:
1. Ensure the Booth Centre is carrying out its purposes for the public
benefit
You and your co-trustees must make sure that the Booth Centre is
carrying out the purposes for which it is set up, and no other
purpose. This means you should:
*
ensure you understand the Booth Centre’s purposes as set out in
its governing document (the Constitution)
*
plan what the Booth Centre will do, and what you want it to
achieve
*
be able to explain how all of the Booth Centre’s activities are
intended to further or support its purposes
*
understand how the Booth Centre benefits the public by carrying
out its purposes
2. Comply with the Booth Centre’s governing document and the law
You and your co-trustees must:
*
make sure that the Booth Centre complies with its governing
document
*
comply with charity law requirements and other laws that apply to
the Booth Centre
You should take reasonable steps to find out about legal requirements,
for example by reading relevant guidance or taking appropriate advice
when you need to.
3. Act in the Booth Centre’s best interests
You must:
*
do what you and your co-trustees (and no one else) decide will
best enable the Booth Centre to carry out its purposes
*
with your co-trustees, make balanced and adequately informed
decisions, thinking about the long term as well as the short term
*
avoid putting yourself in a position where your duty to the Booth
Centre conflicts with your personal interests or loyalty to any
other person or body
*
not receive any benefit from the Booth Centre unless it’s properly
authorised and is clearly in the Booth Centre’s interests; this
also includes anyone who is financially connected to you, such as
a partner, dependent child or business partner
4. Manage the Booth Centre resources responsibly
You must act responsibly, reasonably and honestly. This is sometimes
called the duty of prudence. Prudence is about exercising sound
judgement. You and your co-trustees must:
*
make sure the Booth Centre’s assets are only used to support or
carry out its purposes
*
not take inappropriate risks with the Booth Centre’s assets or
reputation
*
not over-commit the Booth Centre
*
take special care when investing or borrowing
*
comply with any restrictions on spending funds
You and your co-trustees should put appropriate procedures and
safeguards in place and take reasonable steps to ensure that these are
followed. Otherwise you risk making the Booth Centre vulnerable to
fraud or theft, or other kinds of abuse, and being in breach of your
duty.
5. Act with reasonable care and skill
As someone responsible for governing a charity, you:
*
must use reasonable care and skill, making use of your skills and
experience and taking appropriate advice when necessary
*
should give enough time, thought and energy to your role, for
example by preparing for, attending and actively participating in
all trustees’ meetings
6. Ensure the Booth Centre is accountable
You and your co-trustees must comply with statutory accounting and
reporting requirements. You should also:
*
be able to demonstrate that the Booth Centre is complying with the
law, well run and effective
*
ensure accountability within the Booth Centre, particularly where
you delegate responsibility for particular tasks or decisions to
staff or volunteers
*
appoint the chief executive officer and monitor his/her
performance
Other duties
In addition to the above statutory duties, each trustee should use any
specific skills, knowledge or experience they have to help the board
of trustees reach sound decisions. This may involve:
• Scrutinising board papers
• Leading discussions
• Identifying and focusing on key issues
• Providing advice and guidance on new initiatives
• Evaluating or offering advice in areas in which the trustee has
particular expertise
4. Minimum time commitment
Induction:
All new trustees undergo an induction process to familiarise
themselves with the work of the Booth Centre and its Trustee Board
which will include – meeting the Chief Executive, observing the work
of the Centre, reading relevant policies and meeting records.
Meetings:
Trustees are expected to attend:
*
All Board meetings, which are held four times a year, usually on
Tuesdays, from 5pm to 7pm.
One of the Board meetings also includes the Booth Centre annual
general meeting.
*
A half day strategy and governance session, usually held during
normal office hours.
*
The Board has sub-groups for finance, human resources, strategy
and fundraising, which all meet as required - approximately 2 to 4
times per year for two hours during normal office hours. Trustees
are expected to join one sub-group.
Papers are distributed one week in advance of meetings. Board members
are expected to have read papers and noted any questions they wish to
ask before the meetings.
Additional requirements
*
The Booth Centre hosts a number of events during the year to
showcase its work, to raise awareness of homelessness issues and
for fundraising. Trustees are expected to attend at least one
event per year.
*
Trustees are expected to maintain familiarity with the day to day
work of the Centre by attending one half day session per year
during the day.
*
Trustees may attend additional development sessions to enhance
their skills as a Trustee, as agreed with the Chair.
*
Trustees undergo annual appraisals with the Chair.
*
When necessary, trustees may use their expertise to support the
Chief Executive, which might involve occasional meetings.
Trustee Person specification
Each trustee must have:
*
a commitment to the mission of the Booth Centre
*
a willingness to meet the minimum time requirement
*
integrity
*
strategic vision
*
good, independent judgement
*
an ability to think creatively
*
a willingness to speak their mind
*
an understanding and acceptance of the legal duties,
responsibilities and liabilities of trusteeship
*
an ability to work effectively as a member of a team and to take
decisions for the good of the organisation
Board Skills
The Trustees Board collectively needs skills and experience in the
following areas:
*
financial management, income generation and enterprise
*
public policy and public affairs
*
national and local voluntary sector
*
national and local government and statutory bodies
*
digital strategy
*
trading subsidiaries and social enterprise
*
human resource management
*
volunteering management and brokerage
*
funding/foundations
*
collaborative partnerships
*
social investment and impact
*
administration
*
business acumen
*
governance
*
legislation in relation to the organisation’s work
*
legislation in relation to being a charity
*
risk management
*
role and responsibilities of the board
*
strategic planning
Good Governance
In aiming for best practice, The Booth Centre Trustee Board uses the
national publication: Good Governance: A Code for the Voluntary and
Community Sector, which can be found online at
http://www.governancecode.org/ or a copy can be requested from the
Booth Centre.
Eligibility to be a trustee
*
You must be at least 18 years old to be a trustee of the Booth
Centre.
*
You must not act as a trustee if you are disqualified under the
Charities Act, including if you:
*
have an unspent conviction for an offence involving dishonesty or
deception (such as fraud)
*
are bankrupt or have entered into a formal arrangement (eg an
individual voluntary arrangement) with a creditor
*
have been removed as a company director or charity trustee because
of wrongdoing
Please note that the law on eligibility will change in April 2017. Not
all details of the changes are yet available. The Booth Centre’s
reserves the right to make additional restrictions on eligibility as
details of the amended law become available. Additional
disqualification criteria are likely to include:
*
unspent convictions for terrorism or money laundering
*
individuals who have been convicted of certain sexual offences
All trustees of the Booth Centre Board are required to be DBS
(Disclosure and Barring Service) checked as the centre works with
vulnerable people. The Centre will carry this out prior to a new
trustee taking up the role.
Group 8

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