ROTARY GRANTS INDIA REPORTING REQUIREMENTS Acknowledgement Of

rotary grants - india reporting requirements ============================================ acknowledgement of amount received from rf (i) sh

ROTARY GRANTS - INDIA REPORTING REQUIREMENTS
============================================
Acknowledgement of amount received from RF (I) should be sent to RF
(I) as soon as the payment is received by Clubs/District/Project
Contacts.
1) Progress Report as on 31st March (due by 31st May) to include: -
a) If the grant amount is not utilized because the grant amount was
received in March:-
*
Bank Statement/ Bank Pass Book in original or Photocopy certified
as true copy by Bank Manager or Chartered Accountant indicating
the date on which the grant amount was credited.
b) If the grant amount was not utilized though the grant amount was
received before March: -
*
Online report via www.rotary.org/grants
*
Bank Statement/Bank Pass Book in original or Photocopy certified
as true copy by Bank Manager or Chartered Accountant indicating
the date on which the grant amount was credited.
c) If a portion of the grant amount is utilized progress report to
include:-
*
Online report via www.rotary.org/grants
*
Original copy of the Utilization Certificate along with Statement
of Receipt and Payment for grant amount certified by Chartered
Accountant on his letter head (along with his membership number)
2) Final report (within two months of project completion) to include:
-
*
Online report via www.rotary.org/grants
*
Original copy of the Utilization Certificate along with Statement
of Receipt and Payment for grant amount certified by Chartered
Accountant on his letter head (along with his membership number)
*
Bank statement/ Bank Pass Book in original or Photocopy certified
as true copy by Bank Manager or Chartered Accountant. If multiple
grants are paid to single Account, Bank Reconciliation Statement
can also be submitted along with Bank Statement.
*
Original or photocopies of Bills of Payment/expenses vouchers.
*
If photocopies are submitted to RF (I), an undertaking stating
that “all originals documents will be kept for a period of 8
years and will be produced as and when required by RF (I)”.
*
Beneficiary information (Photographs/ newspaper clippings/
appreciation letter from beneficiary, etc.,)
*
Refund of grant amount or interest accrued on grant money, if any.