year in review 2007 – asb library aarhus school of business, university of aarhus fuglesangs allé 4, 8210 århus v denmark for furt

Year in Review 2007 – ASB Library
Aarhus School of Business, University of Aarhus
Fuglesangs Allé 4, 8210 Århus V
Denmark
For further details: http://www.asb.dk/portal.aspx?pid=3951
A substantial restructuring of the Danish university sector
In late 2006 the Danish Government decided to start merging Danish
universities and research institutions. Until 2006 the number of
universities in DK had been 25 (12 universities and 13 research
institutions). The result as of January 2007 is a substantial
restructuring of the Danish university sector.
The Goal of the Danish government was primarily to enhance quality, to
strengthen Danish research and university education in an
international context, to increase the level of business collaboration
and innovation of the universities and to increase the ability to
attract international funding and enhance research based services for
the public authorities. To this you may add the wish to increase
Danish participation in EU Framework Programmes.
From January 2007 the number of universities is 7 and 3 research
institutions. 3 Danish universities are now among the biggest in
Europe in terms of resources. That is:
*
University of Copenhagen
*
University of Aarhus
*
Technical University of Denmark
This merging of universities has meant that ASB – Aarhus School of
Business - merged into the ”New University of Aarhus” as from January
2007.

Aarhus School of Business, University of Aarhus
Today ASB is a ‘professional school’ at the ’New University of
Aarhus’. A new strategy for the merged university has been decided and
is gradually implemented during the year 2008/09.
The ASB Mission is to be a professional school at the University of
Aarhus, to contribute added value through research, education and
dialogue on the creation and development of companies and
organisations. The ASB Vision is committed to creating and maintaining
a high-profile position and to gaining international recognition
through outstanding research, internationally recognised graduates,
and fruitful cooperation with the business community.
ASB is EQUIS accredited and in terms of size, ASB is among the ten
largest EQUIS accredited business school in Europe. An AACSB
accreditation process has started up in 2007/08.
ASB has a total budget of app. 43 million EUR. There are app. 480
employees at ASB. About 270 of these are academic staff, including 35
professors and 65 PhD-students. ASB has app. 7.000 students. 5.500
bachelor and MSc/MA students and 1500 follow diploma or master
programmes part time. We have app. 12 % international students
following degree programmes every year.
The ASB Library
The mission of the Library of the Aarhus School of Business (ASB
Library) is to be a user-run research library with the primary purpose
of supplying professional, scientific, and business-orientated library
service to the research, education and dialogue at the Aarhus School
of Business. In addition to this, the Library is a contributor to the
national library co-operation.
The Library supports the ASB research and educational programmes with
two self-conducting operation teams. The teams take care of all tasks
concerning the operation of the Library - from acquisition of
materials, their handling and maintenance to presentation and
user dialogue in relation to the reference work when on duty, the user
education, and the direct
dialogue taking place in connection with the library contact
arrangement targeted at departments,
research groups, and centres.
4 U5
The development initiatives/focus areas decided on by the Library are
embedded in four major
development groups. Projects and development tasks in the individual
development groups are
numerous. There are internal development projects as well as external
development projects with
development aid from DEFF (Denmark’s Electronic Research Library), EU,
among others. Where the operation teams are self-conducting, the work
of the development groups is initiated by a development consultant.
The development consultant is responsible for the drive and fulfilment
of purpose. Each development group consists of three to four staff
members. Individually each one represents one of the operation teams,
and it is his/her duty to secure that transfer of knowledge takes
place from the development group to the daily work in the operation
team.
The ASB Library vision
The Library is correspondingly defined in relation to the ASB strategy
2006-09/12. That means that the ASB Library as a user-run research
library supplies library service at a high international level to
research, education and dialogue. The ASB Library manages the
knowledge capital of the Aarhus School of Business and supports the
learning at the School. The Library is hybrid with weight on
acquisition of digital material in preference to printed material
where it proves appropriate and possible. The condition of fulfilling
the vision is an attractive, creative, and learning place of work for
the staff as well as a high level in actions and service towards the
users.
The goal of the Library is to provide ”the users with the right
service at the right moment in an
adapted form”. The day-to-day library service towards the primary
users is taken care of by the
operation teams, and the service is continuously adjusted through
initiatives and development
projects, including DEFF projects, within the above mentioned five
focus areas. Generally
speaking, the focus areas and the task portfolio of the Library are
based on the three legs stated in
the Danish University Act, namely, research, education, and dialogue.
In order to have the strategic
work continuously exposed the Library makes use of the following
strategy card.
Plans of Action and Goals – Relation to the ASB Strategy
In relation to its declared mission and vision the Library of the
Aarhus School of Business has set
few but overall quality goals. The aim of these quality goals is for
the Library to be able to maintain
its status achieved by the EQUIS accreditation as a ”research library
of the highest international
standard”.
The core services of the Library are the library services that are
given to the users through the day to day user service. The core
services are laid down in a service catalogue. For each core service
specific service and/or process goals are defined for how, when, and
at which level the service is to
be given. The service goal of the service catalogue contributes to the
fulfilment of the strategy and
service goals set by the Aarhus School of Business (cf. ASB Strategy
2006-09/12: Resources and
Processes). For the four strategic focus areas of the Library, action
plan, success criteria, and strategic targets for each initiative or
project have been worked out. The strategic goals attach to the three
legs of the Aarhus School of Business, i.e. research, education, and
dialogue. The strategic goals all relate to the ASB Strategy.
ASB Library Statistics – 2007
Library Opening hours/week: 75
Opening days/year: 335
Library Visitors /physical visitors 382.419
Library visitors / website visitors 4.716.832
Library visitors / pages 22.395.783
The Physical Library Material at Disposal:
*
Books and serial publications in printed form: 176.891
*
Printed journals and serials: 265
*
Current newspapers subscription (paper form) 17
Circulation of physical materials 47.418
Renewal of physical materials 74.842
Copies in substitution of loan 50.07220.195
The Digital Resources at Disposal:
*
Electronic journal titles at disposal in digital form 20.195
*
(full access from home)
*
Digital document titles in full text(e-books etc.) 31.624
Use and Downloads of Digital resources:
*
From external suppliers 194.012
*
Digital documents from databases and books in full text 28.142
*
Bibliograph. search in databases 8.099
*
Search in fact. databases 2.244.524
Download(own servers) digital teaching documents 38.179
Outlines of the new ’Aarhus University Libraries’
In April 2007 a Library task force was settled down to prepare a
proposal for the new university library structure at the ’New
University of Aarhus’. Some of the challenges were to decide how and
to which degree the existing libraries should integrate/cooperate with
The State and University Library of Aarhus (Statsbiblioteket- Ministry
of Culture) and serve the university as a whole (Ministry of Science,
Technology and Innovation).
Today (June 2008) the new ‘Aarhus University Libraries’ is a flower
consisting of 27 virtuel libraries (earlier status as Institute,
Faculty, University libraries) working together with The State and
University Library (Statsbiblioteket) in Aarhus.

The new ‘Aarhus University Libraries’ has app. a total staff of 200
ft. equivalent, a total budget of app. € 21 million, and a total
Materials budget of app./year: € 6.2 million.
A Library task force presented in October 2007 a development plan for
the ’New Aarhus University Libraries’ for the period 2008-12. The plan
outlines a strategy with the following characteristics:
The State and University Library and ’Aarhus University Libraries’ are
together a multi-campus library characterized by:
*
Campus libraries close to the users and the professional staff
(Faculty, Institute, Research centre)
*
Decentralised budgets. Delegation from deans to library
directors/library managers
*
The libraries are knowledge & information centres delivering
information to the whole Aarhus University
The development plan points out 3 common initiatives to be taken
immediately through 2008/09:
*
To implement a common library system
*
To extend common licenses
*
To develop a common homepage for the new ,Aarhus University
Libraries’
A list of basic backbone library services shall be maintained and
developed through optional cross cooperation and initiatives
(Materials handling, Study facilities, Information infrastructure,
user services etc.). And a list of special development areas are open
for those interested to participate in: Research registration and
archiving; Bibliometrics and research measuring; Working Knowledge for
researchers; develop the attractive study environment; Information
competencies; Digital rights; Virtual libraries; Staff development and
competencies)
Conclusion - ASB Library as a result of the library merging so far
The ASB Library and the ASB ICT department have been merged together
under the leadership of the Library Director at ASB. It means new
possibilities and challenges for the staff.
The Library budget and the amount of Library staff have not declined,
but we pay very much attention to lean library processes and to
outsource certain processes in the future if possible.
ASB Library is still carrying the innovative yellow library shirt and
will certainly survive as one of the leading business school libraries
in Europe.
ASB Library is still The Library at the Business School of Aarhus, but
the library hasn’t the status as ‘a university library’. This affects
the representation of the library in national and international
connexions and the library brand. We need to work very hard on the
visibility of our excellent business school library in the future.
7. June 2008
For further details: http://www.asb.dk/portal.aspx?pid=3951
Tove Bang
Library & IT Director
ASB Library & ASB IT Department
Aarhus School of Business
Aarhus University
[email protected]

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