gifts between employees the standards of ethical conduct limit gifts between employees, particularly gifts to supervisors. the general


Gifts Between Employees
The Standards of Ethical Conduct limit gifts between employees,
particularly gifts to supervisors. The general rule is: an employee
may not give - or make a donation toward - a gift for his or her
supervisor. An employee's supervisor includes the employee's immediate
supervisor as well as any other employees who direct or evaluate the
employee's performance or the performance of any of the employee's
supervisory superiors.

There are three basic exceptions to this rule:
1.
Employees may give - or voluntarily "chip in" for - food or
refreshments to be shared in the office;
2.
An employee may give a gift to his or her supervisor on an
occasional basis including recurring events when gifts are
traditionally exchanged, such as birthdays and holidays, as long
as the gift is not cash, and is worth $10 or less. Employees may
not "chip in" to buy a group gift for these events; and
3.
An employee may give a supervisor a gift appropriate to the
occasion for special, infrequent events, such as the birth of a
child or marriage, and for occasions that end the supervisory
relationship, such as retirement or reassignment. For these
events, employees may "chip in" to buy a group gift as long as the
individual contributions are a nominal amount and entirely
voluntary.
May I, as a supervisor, collect money from my staff to have an
office baby shower for another employee on my staff?
The purpose of these rules is to protect employees from feeling
coerced into giving gifts, while permitting some limited, voluntary
social exchange between employees. Thus, supervisors may not solicit
gifts from those they supervise - even if the gift is for another
employee (and certainly not for themselves or another supervisor).
Someone on your staff will have to take the initiative to hold this
event. Of course, you may, on your own, give your employee a baby
gift.
Our supervisor's birthday is coming up; what can we do to
celebrate this event?
Employees may bring - or collect voluntary contributions to buy - a
cake and other refreshments to share in the office for a birthday
party. It is not permissible, however, for the staff to collect money
and "chip in" together to buy a birthday gift, although employees
individually may give the supervisor a gift valued at $10 or less.
Similarly, because a group gift is impermissible for this type of
recurring event, it is not proper for the group to take the supervisor
to a restaurant for lunch.
Our supervisor's husband has been very ill, and was recently
hospitalized; may the staff send him flowers?
An employee may directly or indirectly give a gift to a supervisor on
special, infrequent occasions, such as a major illness. For these
types of events, a group of employees may voluntarily "chip-in"
nominal money contributions (e.g., less than $10) to purchase the
flower arrangement, or an employee may send flowers on his or her own.
I travel at least once a month in my job; may I bring my
supervisor an inexpensive souvenir from each of these trips?
Gifts between employees and supervisors are permitted on an occasional
basis, including occasions when gifts are traditionally exchanged.
This is much too frequent to be considered occasional.
I'm in charge of collecting money for a retirement gift for
our office's supervisor; may I tell everyone on the staff that they
should contribute $4 each for this gift?
Contributions must be voluntary. Thus, although an amount may be
recommended, the recommendation must also indicate that employees are
free to contribute less or nothing at all.
This publication provides general guidance. For specific information
call the Ethics Division at (202) 401-8309.

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