how funds are distributed from the foundation * a written proposal/idea is submitted to the club board president *

HOW FUNDS ARE DISTRIBUTED FROM THE FOUNDATION
*
A written proposal/idea is submitted to the Club Board President
*
This could come directly from someone in the community
*
It could be delivered through a club member
*
Club Board President brings it to the Board Meeting
*
If less than $1000 the club board may take action to approve
or disapprove
*
If YES from the board – Club President notifies the Foundation
Treasurer for distribution of check
*
Club Board has $5,000 allocated in annual Foundation budget
for these types of smaller requests
*
Any denials will be responded to from the Club President in
written format to the organization or individual that
presented the request
*
Club Board approves and amount is greater than $1000
*
Club President forwards information to the Funds Distribution
Committee (FDC) for review
*
FDC will review and make recommendations back to the Club
Board – if approved by the FDC the Club Board will then share
preliminary information with the Foundation
*
The Foundation will review to ensure entity is qualified 501c3
and look at total dollar amount/payment schedule to ensure it
is financially feasible for the Foundation
*
All proposals/information approved by both the FDC and the
Club Board will then be provided to the membership in advance
of a scheduled Club Inservice meeting
*
The Club Board will notify the membership that such action
will be taken and on what date. The hope is to ensure as much
club member participation/questions on these major initiatives
as possible
*
Club Inservice Meeting
*
Minutes regarding proposal/discussion and approval or denial
will be taken for record keeping purposes of the Foundation
*
Foundation Treasurer will issue check(s) according to the
formal club action
*
Should a proposal be vetoed by the Club Membership the Club
President will inform the organization/person in writing of
the decision

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