how funds are distributed from the foundation * a written proposal/idea is submitted to the club board president *
HOW FUNDS ARE DISTRIBUTED FROM THE FOUNDATION
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A written proposal/idea is submitted to the Club Board President
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This could come directly from someone in the community
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It could be delivered through a club member
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Club Board President brings it to the Board Meeting
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If less than $1000 the club board may take action to approve
or disapprove
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If YES from the board – Club President notifies the Foundation
Treasurer for distribution of check
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Club Board has $5,000 allocated in annual Foundation budget
for these types of smaller requests
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Any denials will be responded to from the Club President in
written format to the organization or individual that
presented the request
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Club Board approves and amount is greater than $1000
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Club President forwards information to the Funds Distribution
Committee (FDC) for review
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FDC will review and make recommendations back to the Club
Board – if approved by the FDC the Club Board will then share
preliminary information with the Foundation
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The Foundation will review to ensure entity is qualified 501c3
and look at total dollar amount/payment schedule to ensure it
is financially feasible for the Foundation
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All proposals/information approved by both the FDC and the
Club Board will then be provided to the membership in advance
of a scheduled Club Inservice meeting
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The Club Board will notify the membership that such action
will be taken and on what date. The hope is to ensure as much
club member participation/questions on these major initiatives
as possible
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Club Inservice Meeting
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Minutes regarding proposal/discussion and approval or denial
will be taken for record keeping purposes of the Foundation
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Foundation Treasurer will issue check(s) according to the
formal club action
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Should a proposal be vetoed by the Club Membership the Club
President will inform the organization/person in writing of
the decision