Minutes Of IEAA Board Meeting Nov 15 2002 Telenet

minutes of ieaa board meeting, nov. 15, 2002 telenet meeting of ieaa board called to order at 9:08am, by dennis bowman, president. in atten

Minutes of IEAA Board Meeting, Nov. 15, 2002
Telenet meeting of IEAA board called to order at 9:08am, by Dennis
Bowman, president. In attendance were: Marion Shier, Jim Morrison,
Robert Bellm, Dennis Epplin, Mark Hoard, Rhonda Ferree, Tim Laatsch,
Gary Bretthauer, Ruth Hambleton, Jeff West and Mike Roegge.
Minutes from Aug 16th board meeting emailed previously by Gary B.
Minutes of September fall meeting were emailed to Dennis. Corrections
were discussed by Gary B. Motion to approve minutes made by Jim M.
Seconded by Robert B. Motion passed.
Treasurer’s report given by Rhonda F. Checking Account balance of
$7,885.57. Stan Eden renewed CD for ’91 funds. 6-month term at
interest rate of 2%.
Rhonda reported 24 members have paid ’03 dues. There were 56 paid
members in ’02. She will send an email reminder in mid December
current members to pay dues.
Dennis B. will be sending a letter of welcome to all new members of
IEAA.
Motion to approve treasurer’s report may by Robert B. Second by Jim M.
Motion passed.
Rhonda provided update on scholarship applications- only one
application received. She will ask NACAA for a list of all IEAA
members eligible.
Standing committee reports:
Program Recognition Council- Ruth H.- DSA and Achievement Award
applications will be sent via email to those who qualify. With closer
proximity to Green Bay and National meeting, she felt there may be
more individuals interested in applying. January 1st is the deadline
for applications to her. Action award winners will be presented at the
spring meeting.
Professional Improvement Council- Rhonda F.- Question on when junior
chair moves into senior chair position. Discussion and past minutes
indicated the junior chair named at spring meeting and takes office at
fall meeting (to coincide with NACAA). So for this year, current
senior chair will remain in position for an extra year, and junior
chair will move to senior chair at fall ’03 meeting. Junior chairs
need to be named at spring meeting in Decatur.
Extension Development Council- Dennis E.- Dennis E. is junior chair.
Resource and Program Development Council- Jim M.- no report.
Life Member Committee- Robert B. reported he is updating life member
list with each mailing. Question of who or where list files should be
maintained. Robert will keep copy and also send to secretary.
Old Business
============
Fall meeting- Thank you to southern district for hosting an excellent
fall meeting. All monies have been collected and bills paid with a
small amount of income retained. For future reference, when
determining dates for fall meeting, avoid dates of regional meetings.
One minor change in minutes to reflect Ron Cornwell administered oath
of membership to new members.
Green Bay Breakfast- Discussions on what type of identifying apparel
the Illinois members should wear for breakfast. Issues such as logo
use, copyright concerns, IEAA or U of I Extension, embroidered or
other, etc. After discussion, Ruth H., Pete F. and Gary B. will
evaluate and present options/recommendations at a later date.
Pictures taken at ILJCEP- Jim M. will send a note to David Riecks
asking about use of pictures taken during awards luncheon. The cost
will be divided among all the associations from the spring meeting
account. When pictures are available, Jeff W. and Jay S. will post on
IEAA web site. Robert B. will also use in newsletter.
New Business
============
Newsletter deadlines- Question on timing of newsletter. Like to get
dates set now. Decided upon the following issue dates: Dec. 13, Feb.
14, May 16, and Aug 1. Robert B. as editor will need news items one
week prior to issue dates.
Attracting Horticulture professionals- Dennis B. indicated that of the
various subject matter educators in extension, perhaps horticulture
educators represent the largest team in which to draw potential IEAA
members, as we only have a handful of current members. Robert B.
suggested we might utilize hort educators to serve on advisory boards
(specialty growers, horseradish growers, etc.). Rhonda F. also active
in recruiting hort members. She had sent a note to hort team asking
about joining IEAA. The response back indicated a reluctance to join.
Discussion on how we might make IEAA more attractive to hort educators
included following ideas: include hort tours and events at IEAA
district meetings, publicize hort tour in part of national meeting,
current NACAA president is hort educator, need to push NACAA award
opportunities.
Dennis B. appointed a task force to come up with recommendations.
Members include: Rhonda F., Jim M., Martha S., Dave R., Elizabeth W.,
Dennis B. and other officers as needed.
Green Bay talent review-Bill Million had sent a note to Dennis B.
asking if IEAA would like help in recruiting youth for the talent
review. He suggested he could contact the 4-H’ers who performed at the
state fair as they may have an interest in Green Bay.
Questions were asked about the eligibility of youth for the talent
review. Perhaps contacting the Wisconsin committee chair for details.
Dennis B. will contact Wisconsin for details and follow up with Bill
M.
Committee Membership-Discussions on the list of councils and who
chairs committees for each council. The list is incomplete in regards
to district members. Dennis will send to district chairs to add
district representation.
Advisory member appointments- Dennis asked if there were any updates
or changes that need to take place. Terms are for two years and some
have not been updated. Dennis will send note to all current advisory
members asking them to respond back with their interest in continuing
to serve for one year. Tim L. volunteered to sit on wheat advisory
board. Question on Jay S. serving on Illinois Electrification Council.
Jim M. will check.
Web site update- Dennis B. asked about a request he had concerning
posting of spring ILJCEP meeting information and Extension Partners
information on IEAA web site. Discussion on why/what the interest.
Extension Partners currently does not have a web site (we believe) and
posting info on the organization would allow download of info and
membership application for those interested. Is this a conflict of
interest? Jim M. and Pete F. will contact Denny Campion for guidance.
Dennis B. and Jay S. will work with ILJCEP to post spring meeting info
on IEAA web site.
Board meeting schedules- the following dates were decided for future
board meetings (all telenet and all beginning at 9:00am): Jan. 10, May
2, July 3, and August 15.
Advisory member reports- none
District Reports-
Southern- Mark H. asked about membership to IEAA by employees of
research centers (Ron Hines, who was a past member). After discussion,
conclusion was that if the individual met the requirements of
membership, then they are eligible. There may be other potential
members that fit into this category. John Pike is junior director.
East Central-Tim L. and Dennis B. -Tour of soybean plant in Mattoon at
last meeting. District dates set and award nominations discussed. Tim
is senior director and Ellen Trainor is junior.
West Central- Mike R. reported they are meeting via telenet this
afternoon to plan ’03 meetings and name junior director.
Officer reports
===============
Dennis B.- ILJCEP meeting is March 6-7 near Decatur. PDO the afternoon
of the 7th. IEAA association meeting scheduled for the 7th at 9:40am.
Breakfast that morning with agenda as follows: Pam Weber, an Extension
Partners update, and working with the new Illinois legislative
leadership.
Dennis asked if there was need to update the IEAA section of the
Extension Partners brochure. Jim M. will make revision and send out to
board for review.
Marion S.- Updates on conferences he has attended recently, including
NELD and NCJCEP.
Robert B.- no report
Mike R.- no report
Rhonda F.- no report
Jim M.- Jim reported he will attend his last IAA board meeting next
week and that he’ll really miss them! He will attend the IAA annual
meeting in Chicago in December and then turn the reins over to Dennis.
Additional reports-
Extension in action- no report
FSEAC- no report
ILJCEP- no report
Meeting adjourned at 10:48am.
Mike Roegge
IEAA Secretary