Dairy Development Authority Republic Of Uganda Dairy Development Authority

dairy development authority republic of uganda dairy development authority short listing (pre-qualification) of provide

Dairy Development Authority
Republic of Uganda
Dairy Development Authority
SHORT LISTING (PRE-QUALIFICATION) OF PROVIDERS FOR WORKS, SERVICES OR
SUPPLIES
March 2021
TABLE OF CONTENTS
Preface 4
PART I: GENERAL PART 5
1.1 Scope of Application 5
1.2 Source of Funds 5
1.3 Corrupt Practices 5
PART II: INSTRUCTIONS TO PROVIDERS 7
2.1 Introduction 7
2.2 Objectives 7
2.3 Eligible Applicants and Countries 7
2.4 Cost of Applying 9
2.5 Clarification of Short listing Documents 9
2.6 Amendment of Short listing Document 9
PART III: PREPARATION OF APPLICATIONS 11
3.1 Language of Application 11
3.2 Documents Establishing Applicant’s Eligibility and Qualifications
11
3.3 Format and Signing of Applications 11
PART IV: SUBMISSION OF APPLICATIONS 12
4.1 Sealing and Labelling of Applications 12
4.2 Deadline for Submission of Applications 12
4.3 Late Applications 12
PART V: OPENING AND EVALUATION OF APPLICATIONS 13
5.1 Opening of Applications by the Dairy Development Authority 13
5.2 Evaluation of Applications: 13
5.3 Clarification of Applications 13
5.4 Contacting the Procuring and Disposing Entity 14
5.5 Confidentiality 14
PART VI: SHORT LISTING 15
6.1 Notification to the Short listed Applicants 15
6.2 Inspection 15
6.3 Currency 15
6.4 Changes in Qualifications of Applicants 15
ANNEX A: FORM A1: APPLICATION SUBMISSION SHEET 16
ANNEX B: STATEMENT OF REQUIREMENTS 25
ANNEX C: EVALUATION CRITERIA 27
Preface
=======
Short listing is a pre-tender process that provides for a shortlist of
providers from which providers are obtained to bid. Short listing is
used where works, services or supplies are of a routine nature or
bidding is for a group of similar contracts. Short listing shall be
open to all providers and providers shall be invited using a short
list notice.
A short list notice shall be published in at least one publication of
wide circulation to ensure effective competition.
The short listing document is divided into:
*
Part I: General Part
*
Part II: Instructions to Bidders
*
Part III: Preparation of Applications
*
Part IV: Submission of Applications
*
Part V: Opening and Evaluation of Applications
*
Part VI: Short listing
Appendices:
A: Application Submission Sheet
B: Statement of Requirements
C: Evaluation Criteria
PART I: GENERAL PART
====================
1.1 Scope of Application
1.1.1 The Procuring and Disposing Entity invites applications for the
short list of works, services and supplies described in Appendix B.
1.1.2 Throughout this document:
(a) the “Applicant” means the bidder submitting an application; and
(b) “Application” means a bid or submission to be short-listed.
as defined in the Public Procurement and Disposal of Public Assets Act
and Regulations, 2003 of the Government of Uganda.
1.2 Source of Funds
1.2.1 The Procuring and Disposing Entity has an approved budget from
Government funds towards the cost of the procurements described in
Appendix B. The Procuring and Disposing Entity intends to use these
funds for payments under the contract(s) resulting from the bidding
for which this short list is conducted.
1.3 Corrupt Practices
1.3.1 It is the Government of Uganda’s policy to require that
Procuring and Disposing Entities, as well as Applicants, Providers and
Providers, observe the highest standards of ethics during procurement
and the execution of contracts. In pursuit of this policy, the
Government of Uganda represented by the Public Procurement and
Disposal of Public Assets Authority (herein referred to as the
Authority):
(a) defines, for the purposes of this provision, the terms set forth
below as follows:
(i) “corrupt practice” includes the offering, giving, receiving, or
soliciting of anything of value to influence the action of a public
official in the procurement process or in contract execution; and
(ii) “fraudulent practice” includes a misrepresentation of facts in
order to influence a procurement process or the execution of a
contract to the detriment of the Procuring and Disposing Entity, and
includes collusive practices among Providers prior to or after bid
submission designed to establish bid prices at artificial,
non-competitive levels and to deprive the Procuring and Disposing
Entity of the benefits of free and open competition;
(b) will reject a recommendation for award if it determines that the
Bidder recommended for award has engaged in corrupt or fraudulent
practices in competing for the Contract; and
(c) will suspend a Provider from engaging in any public procurement
proceeding for a stated period of time, if it at any time determines
that the Provider has engaged in corrupt or fraudulent practices in
competing for, or in executing, a Government contract.
1.3.2 In pursuit of the policy, the Government of Uganda requires
representatives of both the Procuring and Disposing Entity and of
Providers to adhere to the relevant codes of ethical conduct. The Code
of Ethical Conduct for Providers is available from the Authority and
Providers are required to indicate their acceptance of this code
through the declarations in the Application Submission Sheet.
PART II: INSTRUCTIONS TO PROVIDERS
==================================
2.1 Introduction
Dairy Development Authority will evaluate and short list all eligible
companies for the provision of various works, services or supplies for
the Financial Years 2021/2022/, 2022/2023 2023/2024. Once a firm has
been short listed, it will be invited, several times during the
financial year, to submit a proposal for the provision of some or all
of the works, services or supplies. Dairy Development Authority
reserves the right to add similar types of works, services or supplies
to the list in Appendix B.
2.2 Objectives
Dairy Development Authority invites sealed Applications from reputable
providers for works, services or supplies for the provision of various
works, services or supplies for 3 Financial Years 2021/2022/,
2022/2023& 2023/2024
The list of items required during the above mentioned financial year
is given in Appendix B. Procuring and Disposing Entities should note
that the works, services or supplies are not restricted to those
listed in Appendix B.
2.3 Eligible Applicants and Countries
2.3.1 An Applicant, and all parties constituting the Applicant, shall
meet the following criteria to be eligible to participate in public
procurement:
(a) the applicant has the legal capacity to enter into a contract;
(b) the applicant is not:
(i) Insolvent;
(ii) in receivership;
(iii) bankrupt; or
(iv) being wound up
(c) the applicant’s business activities have not been suspended;
(d) the applicant is not the subject of legal proceedings for any of
the circumstances in (b); and
(e) the applicant has fulfilled his or her obligations to pay taxes
and social security contributions.
2.3.2 All countries are eligible except countries subject to the
following provisions.
A country shall not be eligible if:
(a) as a matter of law or official regulation, the Government of
Uganda prohibits commercial relations with that country, provided that
the Government of Uganda is satisfied that such exclusion does not
preclude effective competition for the provision of supplies or
related services required; or
(b) by an act of compliance with a decision of the United Nations
Security Council taken under Chapter VII of the Charter of the United
Nations, the Government of Uganda prohibits any import of Supplies
from that country or any payments to persons or entities in that
country”.
2.3.3 An Applicant shall be a natural person, private entity,
government-owned entity, subject to 2.3.9, or any combination of them
with the formal intent to enter into an agreement or under an existing
agreement in the form of a joint venture, consortium or association.
In the case of a joint venture, consortium or association, unless
otherwise specified in the Application Submission Sheet, all parties
shall be jointly and severally liable.
2.3.4 An Applicant and all parties constituting the Applicant shall
have the nationality of an eligible country. An Applicant shall be
deemed to have the nationality of a country if the Applicant is a
citizen, or is constituted, incorporated or registered and operates in
conformity with the provisions of the laws of that country.
2.3.5 This criterion shall also apply to the determination of the
nationality of proposed subcontractors or providers for any part of
the Contract including related services.
2.3.6 Applicants shall not have a conflict of interest. All Applicants
found to be in conflict of interest shall be disqualified. Applicants
shall be considered to have a conflict of interest with one or more
parties in this short listing process, if they:
(a) have controlling shareholders in common; or
(b) receive or have received any direct or indirect subsidy from any
of them; or
(c) have the same legal representative for purposes of this
application; or
(d) have a relationship with each other, directly or through common
third parties, that puts them in a position to have access to
information about or influence on the application of another
Applicant, or influence the decision of the Procuring and Disposing
Entity regarding this short listing process; or
(e) participated as a consultant in the preparation of the design or
technical specifications of the works, services or supplies that are
the subject of this short listing.
2.3.7 A firm shall submit only one bid in the same bidding process,
either individually as a Bidder or as a partner of a joint venture. No
firm can be a subcontractor while submitting a bid individually or as
a party of a joint venture in the same bidding process. A firm, if
acting in the capacity of Subcontractor in any bid, may participate in
more than one bid, but only in that capacity. A Bidder who submits, or
participates in, more than one bid will cause all the proposals in
which the Bidder has participated to be disqualified.
2.3.8 A firm that is under a declaration of suspension by the
Authority at the date of submission of the application or thereafter,
shall be disqualified.
2.3.9 Government-owned entities in Uganda shall be eligible only if
they can establish that they are legally and financially autonomous,
and operate under commercial law, and that they are not a dependent
agency of the Procuring and Disposing Entity.
2.3.10 Applicants shall provide such evidence of their continued
eligibility satisfactory to the Procuring and Disposing Entity, as the
Procuring and Disposing Entity shall reasonably request.
2.4 Cost of Applying
The Applicant shall bear all costs associated with the preparation and
submission of its Application, and Dairy Development Authority will in
no case be responsible or liable for those costs, regardless of the
conduct or outcome of the short listing process.
2.5 Clarification of Short listing Documents
A prospective Applicant requiring any clarification of the short
listing documents may notify the Dairy Development Authority in
writing or by cable (hereinafter, the term cable is deemed to include
telephone, e-mail and facsimile) at the client’s address indicated
below. Dairy Development Authority will respond in writing to any
request for clarification on the short listing documents, which it
receives no later than seven (7) days prior to the deadline for the
submission of Applications. Written copies of the Dairy Development
Authority’s response (including an explanation of the query but
without identifying the source of inquiry) will be sent to all
prospective applicants that have received the short listing documents.
For clarification purposes only, the Procuring and Disposing Entity’s
address is:
Attention: Head of Procurement & Disposal Unit
Street Address: Plot 1, Kafu road, Nakasero
Floor/Room number: PDU Office
Town/City: Kampala
P. O. Box No: 34006
Country: Kampala
Telephone: 041 4 343901/3
2.6 Amendment of Short listing Document
2.6.1 At any time prior to the deadline for submission of
applications, the Procuring and Disposing Entity may amend the Short
listing Document by issuing addenda.
2.6.2 Any addendum issued shall be part of the Short listing Document
and shall be communicated in writing to all who have obtained the
short listing document from the Procuring and Disposing Entity.
2.6.3 To give prospective Applicants reasonable time to take an
addendum into account in preparing their applications, the Procuring
and Disposing Entity may, at its discretion, extend the deadline for
the submission of applications.
PART III: PREPARATION OF APPLICATIONS
=====================================
3.1 Language of Application
The Application prepared by the Applicant, as well as all
correspondence and documents relating to the Application exchanged by
the Applicant and the Dairy Development Authority shall be written in
English. Supporting documents and printed literature provided by the
Applicant may be in another language provided they are accompanied by
an accurate translation of the relevant passages in English, in which
case, for purposes of interpretation of the Application, the
translation shall govern.
3.2 Documents Establishing Applicant’s Eligibility and Qualifications
The Applicant shall provide as part of its Application, the
documentary evidence of the Applicant's legal status, financial,
technical and production capability to provide the services if a
contract is awarded in the format provided in the Application
Submission Sheet (Forms A1 – A7). Failure to provide the required
information shall result in disqualification.
3.3 Format and Signing of Applications
3.3.1 The Applicant is requested to submit its Short listing Documents
(included in Annex A) in one envelope marked: “Short listing Documents
for the provision of works, services or supplies to Dairy Development
Authority for the Financial Years 2021/2022/, 2022/2023& 2023/2024 The
envelope shall contain one (1) original and two (2) copies.
3.3.2 The original and the copies of the Application shall be typed or
written in indelible ink, and shall be signed by the Applicant or a
person or persons duly authorized to sign the short listing documents.
All pages of the Application, except for unamended printed literature,
shall be initialed by the person or persons signing the Application
and each page numbered.
3.3.3 Any interlineations, erasures, or overwriting shall be valid
only if they are initialed by the person or persons signing the
Application.
3.3.4 All Pages of the proposal MUST be numbered sequentially starting
with page number one (1) being the cover page.
PART IV: SUBMISSION OF APPLICATIONS
===================================
4.1 Sealing and Labelling of Applications
4.1.1 The Short listing Application shall be composed of one envelope
marked “Short listing Document for the provision of works, services or
supplies”. It shall contain one (1) original (marked “Original”) and
two (2) copies (marked “Copy”).
4.1.2 For application submission purposes only, the Procuring and
Disposing Entity’s address is:
Attention: Head Procurement & Disposal Unit
Street Address: Plot 1, Kafu road, Nakasero
Town/City: Kampala
Postal Code: P.O.Box 34006
Country: Uganda
The deadline for application submission is:
Date: 16th April, 2021
Time (local time): 4:00pm
4.1.3 The envelope shall also indicate the name and address of the
Applicant to enable the Application to be returned unopened in case it
is declared “late”.
4.1.4 If the envelope is not sealed and marked as required by Clause
4.1, Dairy Development Authority will assume no responsibility for the
Applications misplacement or premature opening.
4.2 Deadline for Submission of Applications
Applications must be received by Dairy Development Authority at the
address specified under Clause 4.1.2 no later than 16th April, 2021 at
4:00pm.
4.3 Late Applications
Any Application received after the deadline for submission of
Applications prescribed by the Dairy Development Authority will be
rejected and returned unopened to the Applicant.
PART V: OPENING AND EVALUATION OF APPLICATIONS
==============================================
5.1 Opening of Applications by the Dairy Development Authority
5.1.1 Dairy Development Authority will read out Applicants’
particulars in the presence of Applicants' representatives who choose
to attend, on the 16th April 2021 at 4.15pm. The Applicants'
representatives who are present shall sign a register as evidence for
their attendance.
5.1.2 No Application shall be rejected at Application opening, except
for late Applications, which shall be returned unopened to the
Applicants.
5.1.3 Dairy Development Authority will prepare minutes for the
Application opening.
5.2 Evaluation of Applications:
(a) Dairy Development Authority will carry out the evaluation of
proposals on the basis of their responsiveness to:
*
Legal Status
*
Tax Payment
*
Financial Position – Presentation of copies of Audited reports for
the last two years. Only firms which have exited for more than two
years can submit.
*
Specific evaluation criteria for each category as given in
Appendix C.
(b) Any application that fails to meet the requirements in 5.2 (a)
will be considered unsuitable and shall be rejected at this stage. The
Procuring and Disposing Entity shall notify the Applicant of the
rejection of their application.
(c) Firms already prequalified by DDA Need to only to submit;
Certified Trading license(2020) A Registered power of attorney, A
valid PPDA certificate of registration of service providers , an
Income Tax Clearance Certificate addressed to Dairy Development
Authority and other relevant experience e.g LPOs, signed Contracts and
certificate of completion
5.3 Clarification of Applications
5.3.1 During evaluation of the Applications, Dairy Development
Authority may, at its discretion, ask the Applicant for clarification
of its Application. A request for clarification shall be signed and
sent to a bidder by the chairperson of the evaluation committee and
all requests for clarifications shall be copied to all bidders for
information purposes only and noted in the evaluation report.
5.3.2 A bidder shall be instructed to reply to clarifications in
writing within a specified time, addressing their responses to the
head of the procurement and disposal unit.
5.3.3 The head of the procurement and disposal unit shall ensure that
all replies are promptly forwarded to the chairperson of the
evaluation committee.
5.3.4 Failure of a bidder to respond to a request for clarification
may result in the rejection of its bid.
5.4 Contacting the Procuring and Disposing Entity
5.4.1 No Applicant shall contact Dairy Development Authority on any
matter relating to its Application from the time of Application
opening to short listing of Applicants.
5.4.2 Any effort by the Applicant to influence the Entity in its
decisions on the Application evaluation may result in the rejection of
the Application.
5.5 Confidentiality
5.5.1 Information relating to the evaluation of applications, and
recommendation for short listing, shall not be disclosed to Applicants
or any other persons not officially concerned with such process until
the notification of short listing is made to all Applicants.
5.5.2 From the deadline for submission of applications to the time of
notification of the results of the short listing, any Applicant that
wishes to contact the Procuring and Disposing Entity on any matter
related to the short listing process, may do so but only in writing.
PART VI: SHORT LISTING
======================
6.1 Notification to the Short listed Applicants
Dairy Development Authority will notify all Applicants in writing by
registered letter or by cable, that they have been short listed to
provide works, services or supplies for the Financial Years
2021/2022/, 2022/2023& 2023/2024
6.2 Inspection
Dairy Development Authority reserves the right to conduct a physical
inspection of the premises of the Applicant at its own cost and
discretion. If, after the inspection, it is deemed that the physical
structure and quality of service equipment is unsatisfactory, then the
Application will be rejected. The Procuring and Disposing Entity
reserves the right to verify all information submitted.
6.3 Currency
All monetary/financial information furnished, must be quoted in Uganda
Shillings.
6.4 Changes in Qualifications of Applicants
6.4.1 Applicants and those subsequently short listed or conditionally
short listed, shall inform the Procuring and Disposing Entity of any
material change in information that might affect their qualification
status. Providers shall be required to update key short listing
information at the time of bidding.
6.4.2 Prior to award of contract, the best evaluated bidder will be
required to confirm its continued qualified status in a
post-qualification review process.
ANNEX A: FORM A1: APPLICATION SUBMISSION SHEET
==============================================
Date: [insert day, month, year]
To: [insert full name of Procuring and Disposing Entity]
We, the undersigned declare that:
a.
We have examined and have no reservations to the short listing
document, including Addenda No:……..., [insert the number and
issuing date of each Addenda];
b.
We hereby apply to be short listed for the following works,
services or supplies:
Reference Number
Description of Works, Services or Supplies
c.
We, including any subcontractors or providers for any part of the
contract or contracts resulting from this short listing process,
are eligible to participate in public procurement;
d.
We undertake to abide by the Code of Ethical Conduct for Providers
and Providers during the procurement process and the execution of
any resulting contract;
e.
We, including any subcontractors or providers for any part of the
contract or contracts resulting from this short listing process,
have nationals from the following eligible countries [insert the
nationality of the Applicant, including that of all parties in
case of a joint venture and the nationality of any subcontractors,
if applicable];
f.
We, including any subcontractors or providers for any part of the
contract or contracts resulting from this short listing process do
not have any conflict of interest, and are not associated, nor
have been associated in the past, directly or indirectly, with the
consultant or any other entity that has prepared the design or
technical specifications of the Supplies;
g.
We, our affiliates or subsidiaries, including any subcontractors
for any part of the contract or contracts resulting from this
short listing process, have not been suspended by the Public
Procurement and Disposal of Public Assets Authority in Uganda from
participating in public procurement;
h.
We are not a government owned entity, or if we are, we meet the
requirements of 2.3.9.
i.
We declare that the following commissions, gratuities, or fees
have been paid or are to be paid with respect to the short listing
process, the corresponding bidding process or execution of the
Contract: [insert complete name of each Recipient, their full
address, the reason for which each commission or gratuity was paid
and the amount and currency of each such commission or gratuity.
If none has been paid or is to be paid, indicate “none”.]
Name of Recipient
Address
Purpose/Reason
Amount & currency
j.
We understand that you may amend the scope and value of any
contracts to be bid or cancel the short listing process at any
time and that you are neither bound to accept any application that
you may receive nor to invite the short listed applicants to bid
for the contract or contracts, which are the subject of this short
listing, without incurring any liability to the Applicants;
k.
We understand that qualification information will be subject to
verification through a post-qualification process prior to any
award of contract;
l.
We hereby authorise you and your authorised representatives, to
conduct any enquiries or investigations to verify the statements,
documents and information submitted in connection with this
application and to seek clarification from our bankers and clients
regarding any financial and technical aspects. This Application
Submission Sheet will also serve as authorisation to any
individual or authorised representative of any institution
referred to in the supporting information to provide such
information deemed necessary and as requested by yourselves to
verify statement s and information provided in this application.
Signed: [signature of person whose name and capacity are shown below]
Name: [insert complete name of person signing the application]
In the capacity of [insert legal capacity of person signing the
application]
Duly authorised to sign the application for and on behalf of: [insert
complete name of Applicant/Joint Venture]
Dated on ____________ day of __________________, _______ [insert date
of signing]
FORM A2: APPLICANT INFORMATION SHEET
STRUCTURE AND ORGANIZATION
1
Name of Company:
[insert full legal name]
Physical address:
[insert street/ number/ town or city/ country]
Postal address:
Telephone number:
Telefax number:
Email:
2
Description of the Company’s activities:
3
Number of years of experience in the provision of the works, services
or supplies under reference
4
In case of a Joint Venture, the following documentation shall be
required for each member of the joint venture:
a.
a copy of the Bidder’s Trading license or equivalent;
b.
a copy of the Bidder’s Certificate of Registration or its
equivalent;
c.
a copy of the Bidder’s income tax clearance certificate or its
equivalent;
d.
a copy of the Bidders VAT registration where applicable;
e.
Power of Attorney of the signatory(ies) of the bid authorising
signature of the bid on behalf of the joint venture;
f.
a certified copy of the Joint Venture Agreement, which is legally
binding on all partners, showing that all partners shall be
jointly and severally liable and one of the partners will be
nominated as being in charge, authorised to incur liabilities, and
receive instructions for and on behalf of any and all partners of
the joint venture where applicable.
The Applicant’s authorised representative for information is:
Name: [insert full legal name]
Address: [insert street/ number/ town or city/ country]
Telephone/Fax numbers: [insert telephone/fax numbers, including
country and city codes]
E-mail address: [indicate e-mail address]
5
Describe your company’s access from other sources (name the
sources/companies) to works, services or supplies it does not carry
out or does not have in stock, and the delivery schedule in these
cases
6
What is the time schedule of providing and completing the works,
services or supplies being applied for?
7
Please indicate here or attach an organization chart showing the
company structure including key personnel
8
What are the specific types of equipment/vehicles that the company is
certified to work on? (E.g. Motor vehicle, equipment maintenance,
e.t.c.)
9
Please indicate the additional works, services or supplies that the
company can provide e.g. mobile repair, vehicle breakdown, pickup
service etc
FORM A3: FINANCIAL STATEMENT
1.
Share capital
*
Authorized share capital:
2.
Annual value of business under taken in the last two years
Year
Turn over
3.
Approximate value of current work related to this type of works,
services or supplies
3.
Please attach copies of the company’s audited accounts for the
previous two years (profit/loss, assets/liabilities) and any
financial data, which you consider to be useful in the
shortlisting. Please list all the attachments below. Only for
firms which have existed for more than two years.
3.
Name and address of Bankers from which references can be obtained
and authority to seek references where applicable.
FORM A4: RESOURCES: PERSONNEL
1.
Number of staff
*
Management staff:
*
Technical staff:
*
Support staff:
2.
Please list the present key personnel and management staff.
Name
Qualification
Years of relevant experience
FORM A5: RESOURCES: PROVIDERS EQUIPMENT AND FACILITIES
On the basis of the information provided in the short listing
documents, please indicate equipment and facilities considered by your
firm to be necessary for undertaking the contract and whether this is
already in the company’s ownership or will be purchased.
The following facilities and infrastructure are available at the
Applicants workshop:
FORM A6: EXPERIENCE: RELEVANT PROJECTS COMPLETED not applicable to new
Companies
Please fill in information about the relevant contracts completed over
the past three years.
Name Employer
Description of Contracts
Total Contract Price
Date of Completion
The applicant MUST attach evidence of performance of the above
contracts either in the form of reference letters from the clients.
This is applicable for both completed and current similar assignments.
EXPERIENCE: CURRENT RELEVANT CONTRACTS
Please fill in information about the current relevant contracts being
executed.
Name Employer
Description of Contract
Contract Price
Value completed and certified
FORM A7: LEGAL STATUS
1
Enclose a copy of the Memorandum and Articles of Association or its
equivalent. A separate list of Directors/Partners/Proprietors should
be attached. A joint venture agreement should be attached where
applicable.
2
Enclose a copy of the Certificate of Incorporation or its equivalent.
3
Enclose a copy of the Power of Attorney to the signatory of the short
listing document registered by the Registrar of Companies or written
authorization to submit the application.
4
Enclose an Income Tax Clearance Certificate addressed to Dairy
Development Authority, for this particular purpose. The Entity shall
only accept original income tax clearance certificates.
*
Attach a copy of VAT Registration Certificate for Ugandans where
applicable
5
Please enclose a copy of a trading License for the previous year
certified by an issuing authority.
6
Please enclose a copy of your firm’s insurance policy coverage
(applicable to motor vehicle maintenance, repair of office equipment,
e.t.c.) where applicable
7
Please enclose a copy of your firm’s ISO or other quality assurance
certificate, if any.
ANNEX B: STATEMENT OF REQUIREMENTS
----------------------------------
List and codes of works, services or supplies to be provided include
but are not restricted to the following:
SUPPLIES:
CODE
ITEM
Supls/00001
Supply of Computers, Computer tablets, Consumables and Accessories
Supls/00002
Motor vehicles and Motor cycles
Supls/00004
Promotional Materials
Supls/00005
Machines and office equipment, photocopiers, tools and their spares
Supls/00006
Dairy Equipments (Food grade milk handling utensils)
Supls/00007
Laboratory Equipments
Supls/00008
Corporate wear, uniforms and protective wear
Supls/00009
Air conditioners and accessories
Supls/00010
Heavy duty Bolt seals
Supls/00011
Pasture seeds and Planting Materials
Supls/00012
Plaques and accolades
Supls/00013
Office furniture and fittings
SERVICES:
CODE
ITEM
Srvcs/00001
Maintenance/repair of generators
Srvcs/00002
Hotel, conference, catering and restaurant services
Srvcs/00003
Surveying Consultancy services
Srvcs/00004
Civil works Consultancy services
Srvcs/00005
Provision of Engraving services
Srvcs/00006
Maintenance and repair of Air conditioning Equipments
Srvcs/00007
Printing art and design
Srvcs/00008
Auctioneering and court bailiffs
Srvcs/00009
Events Management and public relation management
Srvcs/00010
Transport and air ticketing services
Srvcs/00011
General insurances services
Srvcs/00012
Laboratory Systems Management Services
Srvcs/00013
Laboratory services(Maintenance and Calibration )
Srvcs/00014
Motor vehicle, Maintenance, repair and services.
Srvcs/00015
Maintenance/repair of lawn mowers & its spare parts
Srvcs/00016
Maintenance/repair of chuff cutters and & its spare parts
WORKS:
CODE
ITEM
Wrks/00001
Structural Works
Wrks/00002
Mechanical works
Wrks/00003
Electrical works
Wrks/00004
Civil works
Wrks/00005
Carpentry works
ANNEX C: EVALUATION CRITERIA
============================
The evaluation criteria is usually based on four main areas namely
eligibility, experience, and capacity, technical and quality
requirements. The following are examples of what Procuring and
Disposing Entities might use as evaluation criteria: The list is not
exhaustive:
SUPPLIES:
Eligibility
*
General Eligibility
*
Nationality
*
Conflict of Interest
*
Suspension
*
Government owned entity
*
Origin of Supplies
Historical Contract Performance
*
Manufacturing Experience
*
Experience of similar size of contracts
*
Packaging, distribution and transportation experience
*
Disputes
Capacity
*
Production
*
Financial position
*
Current Commitments
Technical and Quality Requirements
*
Product and Facility Registrations
*
Quality Assurance
Experience
*
Experience of firm
*
Qualifications and Competence
*
Experience in subject
SERVICES:
Eligibility
*
General Eligibility
*
Nationality
*
Conflict of Interest
*
Suspension
*
Joint Venture
Experience
*
Experience of firm
*
Qualifications and Competence
*
Experience in subject
*
Experience in region and language
*
Methodology
Historical Contract Performance
*
History of non-performing contracts
*
Pending litigation
Financial
*
Performance Security
*
Advance payment security
WORKS:
Eligibility
*
General Eligibility
*
Nationality
*
Conflict of Interest
*
Suspension
*
Government owned entity
Historical Contract Performance
*
History of non-performing contracts
*
Pending litigation
Financial Situation
*
Financial performance
*
Average annual construction turnover
Experience
*
General Construction experience
*
Specific Construction experience
Capacity
*
Production
*
Financial position
Current Commitments
28
PPDA Standard Short listing Document September 2006