Virginia Infant Screening And Infant Tracking System – VISITS

virginia infant screening and infant tracking system – visits virginia infant screening and infant tracking system - visits is a web-based

Virginia Infant Screening and Infant Tracking System – VISITS
Virginia Infant Screening and Infant Tracking System - VISITS is a
web-based integrated database system that tracks and supports
screening results for four programs and services which are mandated by
the Code of Virginia and administered by the Virginia Department of
Health
The purpose of the VISITS software is to create a single record for
each child in Virginia enrolled in any one of these programs and
services so that VDH can provide these infants and their families with
necessary follow up and enhanced care coordination. In addition, child
health workers and policy makers can use VISITS to extract aggregate,
non-identifiable data for conducting needs assessments, planning
services for children with special health care needs, targeting
prevention efforts, providing surveillance and evaluation, responding
to constituent questions, and satisfying state and federal funding
requirements.
VISITS-II application helps us in –
1.
Minimizing the duplicates with the help of various validation at
the time of data entry itself
2.
Efficiently and effectively track every child born in a Virginia
hospital. This is possible with the integration with the EBC
module of VVESTS application.
3.
Increase "data quality", which in turn minimizes unnecessary
"stress" to parents.
4.
Decrease need to continuously contact hospital users to "verify"
hearing status results on each child.
5.
Provide adequate and timely services and referrals to families.
Major differences between OLD and NEW VISITS applications
VISITS I
VISITS II
Search for existing child only includes persons from log on facility
resulting in duplicates and confusion about transfers
Search for child includes all entries in Virginia Vital Records
Electronic Birth Certificate System.
Due to change in Code of Virginia (Citation) users can access basic
demographics across all facilities.
Child and family identifying information and demographics only have to
be entered one time for Vital Records, Newborn Hearing Screening, and
VaCARES
Initial hearing screening and transfers hearing screenings can get
confusing with multiple facilities
Initial hearing screening can only be entered one time and once an
infant is transferred the record is locked except to the transfer
hospital thereby reducing confusion among who is responsible for next
screening entry
Hearing hospital users may have to keep own tally to report statistics
to VDH
Children with no known hearing screening status will automatically pop
up so that hospitals will not have confusing on whose follow up or
results still need to be entered
Many fields are free text such as transfer hospital
More fields have a list of values to choose from such as transfer
hospital
VaCARES accepts all ICD codes
VaCARES accepts only mandated ICD codes and does now accept the same
code for two different hospitalizations reducing confusion about data
entry
Users have to scroll down to see case status information
Users will have summary of child at top of screen with current case
status
Important information such as child closed in system or deceased will
be easy to see
Current system has no date validations and entries can be made for
admit, screening, or discharge prior to DOB
Date validations will not allow wrong or illogical dates to be entered
Client summary is not in chronological order of events
Client summary will be in chronological order of events which will
help users easily understand history and next steps
Users have to search to see risk indicators and it is unknown which
risk indicators are still valid
Risk indicators will be viewable on every screening and can be
modified according to current circumstances
Risk indicator screen contains a lot of text
Risk indicator screen is reformatted for multiple check boxes and is
easier to read. Risk indicator list is being modified according to
most current Joint Committee on Infant Hearing standards