­ Exhibition Proposal Proforma Contact Information Name Of Proposer

­ exhibition proposal pro-forma contact information name of proposer address email telephone mobile name

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Exhibition Proposal Pro-forma
Contact Information
Name of proposer
Address
Email
Telephone
Mobile
Name of internal sponsor (for external exhibitions - this should be a
Sheffield Hallam academic with a relevant interest who can speak for
the quality of the proposed event and its relevance to us).
Exhibition Information
Proposed title
Preferred dates (include any specific reason for this e.g.
anniversary, tour dates, project deadlines).
Exhibition location(s)
Main Gallery 
Mezzanine

Atrium

Projection Windows
Elsewhere

Brief outline of exhibition
Contributors to exhibition (e.g. artists, designers, writers,
curators). Please include CVs/biographies/images
How does the exhibition contribute to the aims of the Institute? Who
is your intended audience (e.g. research, teaching, your intended
audience, etc.)?
Promotion, interpretation and outreach
Associated publications/events (are you planning any events to
coincide with the exhibition?)
Technical
What equipment/services do you intend to use? (Will you require
video/projection/ICT? Will the work need showcases/plinths?)
What technical work do you anticipate (i.e. hanging, installing,
projection, etc.)?
Will you require specialist insurance and/or security measures?
Are there any conservation issues you are aware of?
Are there any shipping/handling requirements? (How is the work
arriving? Will it need to be stored prior to arrival? Are there any
specific handling needs we need to be aware of?)
Staffing
Will the exhibition require invigilation? Do things need turning on
daily?
Risk assessment
Risks or hazards posed to you, visitors, staff, including (but not
limited to) occupational health and safety, controversial content or
strobe-type lighting. You will be required to complete a fuller risk
assessment if your proposal is accepted.
Budget
What is your anticipated budget for the exhibition and how will it be
funded? You may find the headings below useful as a guide.
Marketing
Events
Publications
Technical costs
Materials
Equipment
Insurance
Security
Shipping
Staffing
Other (please specify)
Total
Sponsors/partners (indicate whether these have confirmed their
sponsorship or not)
Supporting Material
Your submission must include four 300dpi JPEG or TIFF images 
Image captions (include, date, artist/designer name, medium):
1
2
3
4
CVs/biographies 
Please confirm that we can use the above material to promote the
exhibition 
Please return, with supporting material to:
Tim Machin
Gallery Manager
Sheffield Institute of Arts
[email protected]
0114 2256809