OXFORD COMMUNITY TOILET SCHEME (“the Scheme”) An Agreement Between

oxford community toilet scheme (“the scheme”) an agreement between oxford city council (“the council”) and [name]………………………………………

OXFORD COMMUNITY TOILET SCHEME (“the Scheme”)
An Agreement between
Oxford City Council (“the Council”)
and
[name]………………………………………of[address]…………………………………………………………………………………(“the
Participating Organisation”)
Date……………………………(“the Commencement Date”)
Terms and Conditions
1.
The Participating Organisation agrees to become a participant in
the Scheme subject to the terms and conditions of this agreement.
2.
The Participating Organisation agrees to participate in the Scheme
from the Commencement Date until [31st December 2011] (“the Scheme
End Date”), but at any time prior to the Scheme End Date either
the Council or the Participating Organisation may terminate this
agreement (and the Participating Organisation’s participation in
the Scheme) by giving to the other no less than 1 month’s written
notice.
3.
In consideration of the Participating Organisation’s entry into
this agreement, the Council will, at no cost to the Participating
Organisation, include the name of the Participating Organisation
(and where appropriate the address of the Premises) in Scheme
promotional material produced by it. Such promotions such include
some or all of the following: Scheme posters, leaflets and
business cards; promotions in “Your Oxford” publication and on the
Council’s website (including a hyper-link to the Participating
Organisation’s website where appropriate). The Council will
provide the Participating Organisation with at least one Scheme
sign, which the Participating Organisation agrees to display in a
prominent position at the Premises throughout the period of its
participation in the Scheme.
4.
While it is a participant in the Scheme, the Participating
Organisation shall allow members of the public (Oxford residents
and visitors) unrestricted and unobstructed access to the toilet
facilities located at its address as given above (“the Premises”)
during its normal opening hours, or any variation thereto agreed
with the Council. No charge will be levied on members of the
public for use of the toilet facilities.
5.
The Participating Organisation shall maintain its toilet
facilities in a clean and hygienic condition at all times, shall
ensure that the toilet facilities are provided with an adequate
supply of all necessary ancillary products/services (including
soap, bins, hand washing and drying facilities, etc), shall comply
with all relevant health and safety and other legislation or
regulations pertaining to use of the Premises and its toilet
facilities, and shall ensure that in all other ways the toilet
facilities are safe and satisfactory for use by the general
public. To ensure compliance with these requirements, the
Participating Organisation shall ensure that a programme of
frequent and regular inspections of its toilet facilities is in
operation.
6.
While the Participating Organisation agrees that its toilet
facilities will be available for use by all members of the public,
it reserves the right, in exceptional circumstances, to refuse a
member of the public admission to the Premises and/or its toilet
facilities in the event that it reasonably believes that it is in
its own or in the public’s interest to do so.
7.
The Participating Organisation agrees to allow the Council (acting
through its employees or agents) access to the Premises at any
reasonable time to inspect the condition of the toilet facilities.
The Participating Organisation acknowledges, however, that the
Council is under no obligation whatever to make any such
inspection(s), and therefore that the Participating Organisation
is solely responsible for ensuring that its toilet facilities meet
the Scheme requirements, as set out in this agreement.
8.
The Participating Organisation agrees that it is solely
responsible for all matters concerning the safety or well being of
members of the public who visit the Premises to make use of the
toilet facilities under the Scheme, and shall ensure that under no
circumstances shall the Council be responsible for any damages,
costs or expense that might arise as a result of any claim being
made by any member of the public using or attempting to use the
toilet facilities at the Premises.
9.
On or before the Scheme End Date, the Council may write to the
Participating Organisation to seek to renew this agreement for a
further period of [12 months]. In such event, this agreement shall
continue for the said further period, unless the Participating
Organisation writes to the Council to withdraw from the Scheme.
Similar renewal provisions will apply on each succeeding end date.
10.
Participation in the Scheme is personal to the Participating
Organisation, whose rights under this agreement may not be
assigned or otherwise transferred to any other
person/organisation.
11.
On the termination of the Participating Organisation’s
participation in the Scheme (howsoever caused) the Participating
Organisation will immediately cease to display any Scheme signage,
and will make no further claim or representation that it is a
participant in the Scheme. Following such termination, the Council
will remove the name of the Participating Organisation from any
list of Scheme participants produced by it .
12.
The Council does not warrant that the Scheme will continue up to
or after the Scheme End Date. Neither does it warrant that any or
any specified number of organisations are or will be participants
in the Scheme at any time.
On behalf of the Participating Organisation, I agree to the Terms and
Conditions of the Scheme as set out above.
Signed…………………………..
For and on behalf of the Participating Organisation
Name……………………………..
Position…………………………..