SAMPLE OFFER OF EMPLOYMENT LETTER 1 For FullTime Exempt

sample offer of employment letter #1 for full-time exempt and nonexempt (not faculty) positions [date] name address city, state

SAMPLE OFFER OF EMPLOYMENT LETTER #1 for Full-Time Exempt and
Nonexempt (not faculty) Positions
[Date]
Name
Address
City, State Zip
Dear ____________________:
On behalf of Fairleigh Dickinson University, I am pleased to offer you
the position of _______________ [on the Metropolitan Campus for
Professional and International Studies/at the College at Florham] [beginning
______________/contingent upon the completion of a satisfactory
background check]. In this position you will be reporting directly to
_______________, [supervisor’s job title], and your starting base
salary will be $__________ [per hour for nonexempt positions; per
semi-monthly pay period for exempt positions]. This position is
considered [an/a] [exempt/nonexempt] position for purposes of federal
wage-hour law, which means that you [will not/will] be eligible for
overtime pay for hours actually worked in excess of 40 in a given
workweek. [In addition, as a nonexempt employee, in a union position,
you will be required to join Local 153.] [Your starting date will be
established in conjunction with your supervisor after the background
check has been satisfactorily completed.] [On your first day of
employment, please report directly to your supervisor in
(building/floor/room location)].
[In connection with the background check, I am enclosing a statement
of Consumer Notification, A Summary of Your Rights Under the Fair
Credit Reporting Act, and a Confidential Release and Waiver. Please
complete and sign the Confidential Release and Waiver authorizing the
background check, and return it to me at 285 Madison Avenue
(M-BB2-01), Madison, NJ 07940 within seven days from the date of this
letter.]
You must provide proof of your identity and employment eligibility in
the U.S., as required by the Immigration Reform and Control Act of
1986. This includes completion of the enclosed I-9 Form and production
of the required documentation on your first day of employment. On your
first day, you should bring with you whatever documentation you choose
to provide. [This offer of employment is also contingent upon
completion of a satisfactory medical examination (Campus Facilities).]
In addition to your base salary, you will be eligible to receive the
benefits that are offered to all Fairleigh Dickinson University
full-time, regular [professional/administrative; non-union nonexempt;
Local 153] employees. These benefits are described in the enclosed
materials.
Within the first two weeks of your employment at FDU, you will be
required to attend a New Employee Orientation Program presented by
Human Resources. You and your supervisor will be notified of the date,
time and location of this program.
This offer of employment, if not previously accepted by you, will
expire seven days from the date of this letter. Additional time for
consideration of the offer can be made available if you find it
necessary. If you accept the offer, please sign in the place provided
below and return the letter to me [with the completed Confidential
Release and Waiver,] within the prescribed time. Please retain a copy
of this letter for your records.
We look forward to having you join the University and become a member
of the FDU team. As a new employee to the university, you are subject
to our standard 90-day Introductory Period. This Introductory Period
is a time when you have an opportunity to evaluate the university and
we have an opportunity to evaluate you. We are hopeful that you will
be a long time contributor to our team. However, it is important to
point out that Fairleigh Dickinson University, like many employers,
has an “Employment at Will” policy. This means that, just as you are
free to leave the University at any time, the University retains the
same right to terminate your employment at any time, with or without
notice and with or without cause. Your employment with the University
is at-will and neither this letter nor any other oral or written
representations may be considered a contract for any specific period
of time [,with the exception of an express written employment contract
signed by the President of the University].
Should you have any questions about starting with the University,
please do not hesitate to contact our University Employment
Administrator (973) 443-8278.
Sincerely,
Sally C. Hashem
Vice President for Human Resources and Career Management
I agree to the terms of employment set forth above.
_________________________ __________
Signature Date
cc: Hiring Official
Enclosures:
[Consumer Notification]
[A Summary of Your Rights Under the Fair Credit Reporting Act]
[Confidential Release and Waiver]
Summary of Current Benefits
I-9 Form
[Sentence which should be used to replace the first sentence of the
third/fourth paragraph of this letter, for grant funded exempt
positions:
As an employee in a grant funded position, in addition to your base
salary, you will be eligible to receive the benefits that are offered
to all Fairleigh Dickinson University full-time, regular
professional/administrative employees except the Employee Tuition
Grant and the Salary Continuation Program when the grant terminates.]
(Please Notify Human Resources if a Letter for a Special Situation
needs to be Drafted.)
(1-03 MLC)