The Person Dealing With This Matter Is Jane Rose

the person dealing with this matter is: jane rose newcastle city council room 135, civic centre newcastle upon tyne, ne1 8qh p

The person dealing with this matter is:
Jane Rose
Newcastle City Council
Room 135, Civic Centre
Newcastle upon Tyne, NE1 8QH
Phone: 0191 2115512
Email: [email protected]
www.newcastle.gov.uk

Our Ref: JR/Quayside Market
Your Ref:
Dear Sir/Madam
Quayside Sunday Market – Central Stalls provided by Newcastle City
Council
Newcastle’s Quayside Sunday Market operates every week and continues
to be a part of the city’s programme of markets and events. The
quayside attracts a large number of visitors and shoppers from all
over the country who enjoy both traditional and specialist markets.
I have attached some information which explains the criteria you must
satisfy if you want to trade on the central stalls at the Quayside
Sunday Market, together with an application form for you to complete
and return.
If you have any questions about the market or the application form,
please call me on 0191 2115512. Please return completed forms by post
or email.
The Quayside Sunday Market is very popular but there is a maximum of
29 central stalls available at any one time. This means that some
applicants may be unsuccessful, see “how we allocate stalls” overleaf.
Once I have considered your application form I will write to you to
let you know if your application has been successful or not and I will
keep your details on the mailing list so that you are sent application
forms in the future.
Yours faithfully

Jane Rose
Markets Support Officer

Quayside Sunday Market - Central Stalls General Information
-----------------------------------------------------------
Where the stall will be located
-------------------------------
*
Stalls provided by Newcastle City Council are located in the
centre of the market.
*
The stall provided measures approximately 3.05m (10ft) by 1.22m
(4ft).
*
Electricity is not supplied
*
The market stalls have canopies, skirts, sides, backs and boards.
When you can use the stall
--------------------------
*
The stall can be used every Sunday from 10am to 4pm. You must be
set up and trade no later than 9.30am each Sunday.
*
Your stall is allocated to you for a 12 week period and your stall
will be in roughly the same position each week.
Costs
-----
*
You will need a licence from us to use a stall at the market.
*
The licence agreement is for a 12 week period and the total cost
amounts to £336 for the whole period (£28.00 per week).
*
If we accept your application, you will have to pay for your stall
in advance and sign a licence agreement before you can use the
stall. Once you have paid, this money cannot be refunded unless
the market is cancelled by us.
*
You will be required to provide us with photographs of the items
you wish to sell. Please attach website address details and
photographs with your application form as part of the application
process.
Please do not send any money with your application form
Insurance
*
You can only use a stall if you have Public Liability Insurance.
You must have a minimum cover of £5,000,000.
*
If your application is successful, you must give us a copy of your
insurance policy which must show:
1.
The type of cover you have
2. The name of the company insuring you
3. The name of the policyholder
4. The policy number
5. The dates when the policy starts and ends
6. The amount you are covered for – known as the indemnity limit
*
Suggested insurance companies to contact:
National Market Traders Federation – 01226 749021
GM Imber Ltd – 01342 327250
Combined Market Traders Insurance - 02085545273
Food
*
If you are selling food you will need to be registered with your
local authority food safety team. All your details will be passed
to our food safety team for investigation and inspection if you
are successful and you start to trade. You must obey all relevant
laws including Food Safety Regulations if these apply to your
activity at the market.
*
If you want more information or advice about food safety please
ring the Newcastle Food Safety Team on 0191 2116175.
How we allocate stalls
*
In order to maximise the appeal of the market to shoppers we aim
to have a varied mix of high quality local arts, crafts, and
speciality food products together with a balance of regular and
new traders. Stalls are allocated on this basis.
*
What if I’m a new trader trying to get on? Don’t give up, keep
applying and you may find an opportunity to trade eventually.
Other rules you must follow when using the stall:
*
No vehicles of any kind can be left on the market
*
The Quayside Road is closed each Sunday from 8am to 5pm.
*
You can load and unload your vehicle until 9:30am then all
vehicles must be removed from the market.
*
You will not be able to trade at the market if you arrive after
9am.
*
We work closely with the trading standards and food safety teams
and give them a list of all traders. They regularly visit the
market to inspect traders and their produce.
*
Please note that generators, chillers and freezers must be placed
within the area you are allocated and must be properly maintained
and silenced.
*
Central stall traders will be allocated a parking pass for the
duration of their licence.
*
If you are unable to trade you must tell us immediately so that we
can make other arrangements for your stall/space. You must still
pay the licence fee.
*
You must make your own arrangements for hand washing and toilet
facilities.
*
You are responsible for getting rid of your own rubbish it is an
offence under Sections 33(1) (a) and 33(6) of the Environmental
Protection Act 1990, as amended, to deposit waste, or knowingly
cause or knowingly permit a deposit of waste, onto land that is
not permitted for that purpose. This includes the “tipping or
dumping” of any waste by traders.
The Clean Neighbourhoods and Environment Act 2005 contain a number of
provisions relating to fly-tipping, including increasing the penalty
on conviction to a maximum fine of £50,000 and/or up to five years
imprisonment. Those convicted of fly-tipping offences can now be made
to pay the costs of enforcement and investigation, as well as the
clear-up costs. Please be in no doubt that it is the policy of this
Authority to prosecute offenders.
*
You are required by Trading Standards to display your trading name
and prices clearly on your stall. If you want more information on
this please ring the Newcastle Trading Standards Team on 0191
2116119.
*
You are not permitted to sell alcohol at the Quayside Sunday
Market
National Fraud Initiative – Fair Processing Notices
*
The Council has to make sure that the money we use is safe from
fraud. We may use the information you have provided on this form
for the prevention and detection of fraud. We can also share this
information provided with other organisations responsible for
auditing or administering public money for these purposes.
*
For further information, contact the FOI and Data Protection
section at [email protected] .

Application form for a Central Stall,
Provided by Newcastle City Council at the Quayside Sunday Market
Before completing this form you are advised to read carefully the
general information attached to this application. This application
form should be submitted to:-
Jane Rose
Property Portfolio and Markets
Newcastle City Council
Room 135 Civic Centre
Newcastle upon Tyne
NE1 8QH
Applicant (in block capitals)
Business Premises details
Title ………………………………………………..
Surname ………………………………………….
Forename ………………………………………...
Middle Name ……………………………………..
Address …………………………………………...
……………………………………………………...
……………………………………………………...
……………………………………………………...
……………………………………………………...
Post code …………………………………………
Home telephone number ……………………….
Mobile telephone number ………………………
Email address ……………………………………
Date of birth ………………………………………
NI number ………………………………………...
Business name …………………………………..
Premises name ………………………………….
Trading Address …………………………………
……………………………………………………..
……………………………………………………..
……………………………………………………..
……………………………………………………..
……………………………………………………..
Postcode ………………………………………….
Business telephone number (s) …………………………………………………….
Website address …………………………………
Company registration number ………………….
VAT registration number ………………………..
Insurance Details (minimum of £5m is required)
Insurance company name ………………………………………………………………………………..
Policy number ……………………………………………………………………………………………...
Start date …………………………………………………………………………………………………...
Expiry date …………………………………………………………………………………………………
Please attach a copy of your insurance
Please indicate which Sunday you want to start trading at the Quayside
Sunday Market
Please list all the products or produce you intend to sell at the
market and attach photographs of these items. Please include as much
information as you can as you will only be allowed to sell produce
listed on this application form. You may be asked to remove any items
you have not listed.
Please attached photographs of the items you wish to sell.
Your right or others working on your stall’s right to work in the UK
Are there any restrictions which might affect your right or others
working on your stall’s right to work in the UK?
Yes / No
If yes please give details
Applicant Statement
I agree that I hereby apply for a stall at the Quayside Sunday Market
(£336 for a 12 week period).
I agree this transaction is subject to contract and that the final
selection of traders for this market is the responsibility of the
Markets Team Manager only.
I understand that, if this application is successful, it will be
necessary to enter into and complete a Quayside Sunday Market licence
agreement. I have read and understood the general information and
comply with all requirements to trade at this market.
I understand that my details will be passed on to Newcastle Food
Safety and Trading Standards officers and they may raise issues which
may affect my ability to trade at this market.
I agree that the Council has to make sure that the money we use is
safe from fraud. I agree that the Council may use the information I
have provided on this form for the prevention and detection of fraud.
I agree that the Council can also share the information provided with
other organisations responsible for auditing or administering public
money for these purposes.
Signed ……………….…………………………………………
Print Name ………………………………………………………….
Business name …………………………………………………………..
Date ………………..…………………………………………