Safety Legislation Compliance Checklist For Managers The Safety Health

safety legislation compliance checklist for managers the safety, health and welfare at work act 2005 states that managers may be prose

Safety Legislation Compliance Checklist for Managers
The Safety, Health and Welfare at Work Act 2005 states that managers
may be prosecuted, fined and imprisoned if a safety offence is
committed and the offence was authorised, or consented to or was
attributable to connivance or neglect on the part of the manager. In
order to ensure that a safety offence is not attributable to a
manager, s/he should be able to demonstrate compliance with safety
legislation in his/her own area. Managers should complete the
following checklist on an annual basis to demonstrate that s/he is
involved in actively managing safety in the department and has
fulfilled their duties and responsibilities as set out in the UL
Safety Statement. Where necessary the manager should request staff to
confirm by signature that actions have been completed.
SAFETY POLICY
-------------
Action
By whom
Documentary evidence
Frequency

Have an up to date Local Safety Statement covering all the hazards in
the department. Where a researcher introduces a new hazard, a risk
assessment must be completed.
Manager in conjunction with the Departmental Safety Adviser & Safety
Committee
Copy of Code of Practice on file dated current year
Review annually
Provide a Safety Statement information session for new staff and
annual refreshers for all. This session can be a short overview.
Can delegate delivery to other staff
Signed attendance sheet
When new staff join and annually thereafter
RISK ASSESSMENTS
----------------
Ensure that Chemical Agent Risk Assessments/Carcinogen are carried out
for hazardous chemical use.
Assessments are required for each activity involving chemicals rather
than for each chemical.
Researcher for projects
Academic staff for practicals
Technicians for preparation for practicals
Copy of risk assessment kept on file and available to all relevant
staff and students. Safety Officer has a standard form available for
this.
As new projects arise or change.
Existing assessments for class practicals must be periodically
General assessments have been made of all workplace risks
Area supervisors / senior technicians
Completed risk assessment forms
Once and review if anything changes
Ensure that Pregnant Employee Risk Assessments are carried out
Head of Department or supervisor
Copy of risk assessment on file and copy to pregnant employee
As soon as manager becomes aware that staff member is pregnant
Ensure Display Screen Equipment /Workstation assessments have been
carried out for all staff using PCs for more than 1 hour per day and
that eye test has been offered
Safety Office
Copy of risk assessment on file and copy to employee
When new staff join or when person is moved to new workstation
SAFETY TRAINING
---------------
Action
By whom
Documentary evidence
Frequency

Safety training provided to those that require it, e.g. manual
handling, gas safety, ionizing radiation, chainsaw etc, rather than
just to those who request it
Manager &
Departmental Safety Adviser to determine the safety training needs of
staff.
Attendance records for all training
Review annually
SAFETY ADMINISTRATION
---------------------
Departments with higher risk activities such as use of chemicals or
dangerous equipment should have a Safety Committee which should meet
at least once per term
Convened by Safety Adviser or chairman of committee
Minutes of meeting
Once per term
Departments with lower risk activities (administrative, arts) should
have safety on the agenda of departmental meetings
Head of Department
Minutes of meeting
Each meeting
Ensuring equipment is safe
Senior technician/experimental officer
List of equipment with record of visual checks and service history
At least annual inspection or as frequently as operating manual
dictates
Record and report accidents
Staff are obliged to report to supervisor/manager and
manager/supervisor completes accident report form
Copy of accident report form kept on file in department. Department
should note what corrective action was taken to prevent reoccurrence.
As required
Adequate first-aid facilities available for staff
Senior Technician / office supervisor
Check list of contents available
biannual
Ensure regular formal documented safety audits/inspections are carried
out
Departmental Safety Adviser & Safety Committee
Copy of the inspection results signed off to show when corrective
action has been taken.
At least once per year for low risk departments.
Every semester for lab/workshop based departments
EMERGENCY PLANNING
------------------
Fire emergency plan is known to all staff and fire wardens have been
assigned for each work area
Head of Department / supervisor / senior technician
Names of fire wardens to be listed in the Dept. Emergency Plan
Annually
Safety Legislation Compliance Checklist for Managers Document Number
SF014.2
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