INSTRUCTIONS FOR AUTHORS OF SNH COMMISSIONED RESEARCH REPORTS Guidance

instructions for authors of snh commissioned research reports guidance on using this template to ensure that a consistent format is follo

INSTRUCTIONS FOR AUTHORS OF SNH COMMISSIONED RESEARCH REPORTS
Guidance on using this template
To ensure that a consistent format is followed, all research reports
should be written using this template.
How to insert text
Each section to be completed has square brackets around it. To enter
text highlight bracketed areas, delete and type in text as required.
Please complete all sections, except where reserved for ‘SNH only’.
Using styles
The template uses predetermined Styles in MS Word designed to ensure
that the report is written using the correct format and fonts. Typing
in the required areas automatically generates the correct style. You
can select styles from the ‘Styles’ menu on the ‘Home’ tab or by
right-clicking your mouse and selecting ‘Styles’. The headings and
sub-headings are also ‘tagged’, which means that you can automatically
generate the Table of Contents.
Styles and Table of Contents, and List of Figures or Tables
To generate the ‘Table of Contents’ hover over the table, right click
the mouse, and select ‘Update field’ and then ‘Update entire table’.
Repeat regularly to ensure the headings and page numbers match.
Confidential header
The header is a safeguard against publishing confidential information
and is for SNH use only. Please do not edit.
Reducing rework
Please proof read and spell check before submitting the final draft to
SNH. Please check the format meets the Instructions for authors (known
as Annex B) supplied to you when the contract was awarded. If you did
not receive Annex B, please contact the Project Manager in SNH.
If you have any questions about using this template, please contact
[email protected] or Kamila Fraser (01463 725011).
Please remember to delete these instructions (2 pages) before
submitting your report to SNH.
Further information on the commissioned report house style for
additional items
*
FOOTNOTES: Footnotes1 should be typed in Arial 10 point and should
be separated from the main text by a short, left justified line
(see below).
*
To insert a footnote go to 'Insert', in dropdown menu click
'Reference' and then 'Footnote'. The line will be automatically
generated and numbered, and footnote text can be entered and
edited. Repeat for further footnotes, each time a sequential
number is generated.2
*
HEADING SPACING: Style automatically inserts line between heading
and paragraph.
*
LINE SPACING: Single spaced and fully justified.
*
MARGINS: All margins in the document are set for 2.54cm.
*
PAGE NUMBERING: Automatically generated, centred, at foot of page,
and starts from first chapter which is generally the Introduction.
Roman numerals are used for the preceding pages, e.g. Title,
Summary, Contents and Acknowledgements.
*
PARAGRAPH NUMBERING: None.
*
PARAGRAPH SPACING: Insert single line between paragraphs.
*
QUOTES: Choose 'Quote' from the ‘Styles’ menu on the ‘Home’ tab,
or by right-clicking your mouse and selecting ‘Styles’, and insert
text where appropriate in the report. The Style ‘Quote’ will
automatically indent the text in the correct way.
*
REFERENCES: Should be listed in the Harvard3 style. Examples are
shown in the References section. Please delete the text and
examples when finalising your report.
*
SUB-HEADINGS: Please attempt to use no more than three
sub-headings and ideally two.
*
LOGO: the SNH logo is sized according to brand guidelines (do not
edit). Company/organisation logos should not be added, unless
agreed with SNH.
To start go to next page, highlight Report Title with your mouse,
delete and type in title, then move between sections, following the
instructions shown and ignoring any 'SNH use only' sections.

COMMISSIONED REPORT
Commissioned Report No. - SNH use only
[Insert report title here]
For further information on this report please contact:
Name of SNH Project Manager - SNH use only
Scottish Natural Heritage
Great Glen House
INVERNESS
IV3 8NW
Telephone: Telephone No. - SNH use only
E-mail: [email protected] - SNH use only
This report should be quoted as:
[Insert name of contractor(s). Insert year. Insert report title]
Scottish Natural Heritage Commissioned Report No. - SNH use only
This report, or any part of it, should not be reproduced without the
permission of Scottish Natural Heritage. This permission will not be
withheld unreasonably. The views expressed by the author(s) of this
report should not be taken as the views and policies of Scottish
Natural Heritage.
© Scottish Natural Heritage Year - SNH use only.

COMMISSIONED REPORT
Summary
Insert report title here
Commissioned Report No. Report No. - SNH use only
Project no: iBids Ref - SNH use only
Contractor: [Insert contractor's name here]
Year of publication: [Insert year here]
Keywords
[Enter 6-8 keywords here separated by a semi-colon.]
Background
[Enter background here - two paragraphs max. SNH reserves the right to
edit as required.]
Main findings
*
[Summarise recommendations here in bulleted list. Press return key
to go to next bullet point.]
For further information on this project contact:
Name of Project Manager - SNH use only
Tel: Telephone No. of Project Manager - SNH use only
For further information on the SNH Research & Technical Support
Programme contact:
Knowledge & Information Unit, Scottish Natural Heritage, Great Glen
House, Inverness, IV3 8NW.
Tel: 01463 725000 or [email protected]
Table of Contents Page
1. [INSERT HEADING TITLE, EG. introduction] 1
1.1 [Insert heading text. Please delete if not applicable when
finalising] 1
1.1.1 [Insert heading text. Please delete if not applicable when
finalising.] 1
2. [INSERT HEADING TITLE, EG. methods] 2
2.1 [Insert heading text. Please delete if not applicable when
finalising] 2
2.1.1 [Insert heading text. Please delete if not applicable when
finalising.] 2
3. [INSERT HEADING TITLE, EG. results] 3
3.1 [Insert heading text. Please delete if not applicable when
finalising.] 3
3.1.1 [Insert heading text. Please delete if not applicable when
finalising.] 3
4. [INSERT HEADING TITLE, EG. discussion] 4
4.1 [Insert heading text. Please delete if not applicable when
finalising.] 4
4.1.1 [Insert heading text. Please delete if not applicable when
finalising.] 4
5. [INSERT HEADING TITLE, EG. CONCLUSIONS] 5
5.1 [Insert heading text. Please delete if not applicable when
finalising.] 5
5.1.1 [Insert heading text. Please delete if not applicable when
finalising.] 5
6. REFERENCES 6
ANNEX 1: [TITLE] 7
ANNEX 2: [TITLE] 7
ANNEX 3: [TITLE] 7
Acknowledgements
[Insert acknowledgements here.]
1.[INSERT HEADING TITLE, EG. introduction]
==========================================
[Insert text. Number headings and sub-headings only, not paragraphs.]
1.1[Insert heading text. Please delete if not applicable when
finalising]
-------------------------------------------------------------
[Insert text. Number headings and sub-headings only, not paragraphs.]
1.1.1[Insert heading text. Please delete if not applicable when
finalising.]
[Insert text. Number headings and sub-headings only, not paragraphs.]
1.1.1.1[Insert heading text. Please delete if not applicable when
finalising.]
[Insert text. Number headings and sub-headings only, not paragraphs.]

Figure 1. Insert text below the figure – Use appropriate copyright
statement depending on the source material for any maps involved (see
separate Instructions for authors (Annex B)). Note: copyright
statement should either be within the map or retyped in this caption.
For example, for OS basemap use (© Crown copyright and database right
[year document is published]. Ordnance Survey 100017908).
2.[INSERT HEADING TITLE, EG. methods]
=====================================
[Insert text. Number headings and sub-headings only, not paragraphs.]
Table 1. Insert text above table. The preference is for the table to
have 3 horizontal lines: the first below the legend, the second below
the heads of columns, and the final one at the end of the table.
Partial horizontal rules may be used within the heading, thus:
Number in
Year
Scotland
England
Wales
2005
14
56
23
2006
28
67
24
2007
40
68
22
2.1[Insert heading text. Please delete if not applicable when
finalising]
-------------------------------------------------------------
[Insert text. Number headings and sub-headings only, not paragraphs.]
2.1.1[Insert heading text. Please delete if not applicable when
finalising.]
[Insert text. Number headings and sub-headings only, not paragraphs.]
2.1.1.1[Insert heading text. Please delete if not applicable when
finalising.]
[Insert text. Number headings and sub-headings only, not paragraphs.]
3.[INSERT HEADING TITLE, EG. results]
=====================================
[Insert text. Number headings and sub-headings only, not paragraphs.]
3.1[Insert heading text. Please delete if not applicable when
finalising.]
-------------------------------------------------------------
[Insert text. Number headings and sub-headings only, not paragraphs.
3.1.1[Insert heading text. Please delete if not applicable when
finalising.]
[Insert text. Number headings and sub-headings only, not paragraphs.]
3.1.1.1[Insert heading text. Please delete if not applicable when
finalising.]
[Insert text. Number headings and sub-headings only, not paragraphs.]
4.[INSERT HEADING TITLE, EG. discussion]
========================================
[Insert text. Number headings and sub-headings only, not paragraphs.]
4.1[Insert heading text. Please delete if not applicable when
finalising.]
-------------------------------------------------------------
[Insert text. Number headings and sub-headings only, not paragraphs.]
4.1.1[Insert heading text. Please delete if not applicable when
finalising.]
[Insert text. Number headings and sub-headings only, not paragraphs.]
4.1.1.1[Insert heading text. Please delete if not applicable when
finalising.]
[Insert text. Number headings and sub-headings only, not paragraphs.]
5.[INSERT HEADING TITLE, EG. CONCLUSIONS]
=========================================
[Insert text. Number headings and sub-headings only, not paragraphs.]
5.1[Insert heading text. Please delete if not applicable when
finalising.]
-------------------------------------------------------------
[Insert text. Number headings and sub-headings only, not paragraphs.]
5.1.1[Insert heading text. Please delete if not applicable when
finalising.]
[Insert text. Number headings and sub-headings only, not paragraphs.]
5.1.1.1[Insert heading text. Please delete if not applicable when
finalising.]
[Insert text. Number headings and sub-headings only, not paragraphs.]
6.REFERENCES
============
Please list references in the Harvard style, as per examples shown
below.
Begon, M., Harper, J.L. & Townsend, C.R. 1996. Ecology: Individuals,
Populations and Communities. 3rd ed. Oxford: Blackwell Science.
McArthur, W.M. 1993. History of landscape development. In: Hobbs, R.J.
& Saunders, D.A. (eds) Reintegrating Fragmented Landscapes. Berlin:
Springer Verlag, pp. 10-22.
Newton, I., Davis, P.E. & Moss, D. 1996. Distribution and breeding of
red kites Milvus milvus in relation to afforestation and other
land-use in Wales. Journal of Applied Ecology, 33, 210-224.
Rosell, F., Parker, H. & Steifetten, Ø. 2006. Use of dawn and dusk
sight observations to determine colony size and family composition in
Eurasian beaver Castor fiber. Acta Theriologica, 51, 107-112.
Strachan, R.S. & Moorhouse, T.P. 2006. The Water Vole Conservation
Handbook. Wildlife Conservation Research Unit & The Environment
Agency.
Please delete this text and examples when finalising your report.
ANNEX 1: [TITLE]
================
[Insert text here.]
ANNEX 2: [TITLE]
================
[Insert text here.]
ANNEX 3: [TITLE]
================
[Insert text here.]
Please use this section to list Annexes included in the report. If
none, please leave blank. Please delete this text and any unused
examples when finalising.
1 They should be cross-referenced in the text using consecutive
numbers throughout the report. They should be in super-script at the
appropriate point.
2 See section on Footnote creation.
3 http://libweb.anglia.ac.uk/referencing/harvard.htm