job description – book-keeper/administrator responsible to: registered manager purpose of post: to prepare & keep records of finan
JOB DESCRIPTION – BOOK-KEEPER/ADMINISTRATOR
Responsible to: Registered Manager
Purpose of post: To prepare & keep records of financial information
for use primarily by Registered Manager and Head Office.
To provide an administrative service for the Registered Manager &
team.
Principal Responsibilities
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*
Maintenance of financial records, computer and manual as necessary
*
Maintenance of personal records of staff, including sickness and
absence, holidays, timesheets
*
Collation of all information required for payroll input
*
Payment of accounts relating to the Home and reconciliation of
invoices
*
Assist Manager in budgetary controls, preparing weekly and monthly
reports as required locally and for Head Office
*
Assist Manager in production of annual business plan
*
Balance Petty Cash , oversight of residents’ cash, collect and
bank fees as appropriate
*
Take and circulate minutes of meetings
*
Deal with general correspondence and administrative matters as
necessary
*
Prepare monthly returns for Head Office
*
Bank Home’s funds as required
*
Deal with telephone queries as necessary
*
Attend discussions/meetings/trainings organised by the home and/or
Head Office.
In addition to the duties and responsibilities listed; the job holder
is required to perform other duties assigned by the manager from time
to time.
JOB DESCRIPTION – BOOK-KEEPER/ADMINISTRATOR
Post Holders Signature _____________________________ Date
Signed_____________
Line Managers Signature ___________________________ Date Signed
_____________