general meeting the minutes of the general meeting held in the boardroom, town hall, derby road, peel on 18 april 2019 at 7:00pm. pres

GENERAL MEETING
The minutes of the general meeting held in the Boardroom, Town Hall,
Derby Road, Peel on 18 April 2019 at 7:00pm.
Present Mrs Moughtin (Chairman)
Mr A. Jones (Deputy Chairman)
Mr I. Davison
Mr D. Lace
Apologise Mr E. Convery
Ms H. Hannan
Mr B. Heath
In attendance Mr D. Sewell (Clerk to Commissioners)
CHAIRMAN’S WELCOME
18/099
The Chairman welcomed the Board to the April meeting and thanked the
Commissioners and the staff for their support while undertaking the
Chairman’s role. The Deputy Chairman proposed a vote of thanks for the
Chairman’s hard work in the previous busy twelve month period. This
was seconded by Mr Lace and the Board unanimously agreed.
ITEM 1 MINUTES
18/100
The Chairman requested confirmation of the minutes from the last
meeting and the Board agreed the minutes of the meeting held on 21
March 2019. The Deputy Chairman proposed the approval of these
minutes. Mr Davison seconded this proposal and the Board unanimously
agreed.
ITEM 2 MATTERS ARISING
18/101
Item 18/094 Registration of Electors
The Deputy Chairman reported he had received a letter from the Chief
Minister concluding the investigation into the Commissioners’
complaint concerning the removal of electors from the register in
2015. This investigation had endorsed the actions and outcome of the
original investigation undertaken in November 2015. Little weight had
been assigned to what was actually stated in the contemporary written
records generated at the time and the primary consideration was oral
evidence given by the Attorney General’s Chambers and the Cabinet
Office. He reported oral legal advice, which was not recorded by
either party at the time, was obtained during a single meeting in
September 2014. The Deputy Chairman reported the Chief Minister had
refused to extend the scope of the investigation to encompass the
original complaint fully through the assessment of the legal authority
to remove electors using Section 5 of the Register of Electors Act.
The Deputy Chairman advised he would arrange for the circulation of
the communication he had received and with the Boards consent he would
respond to the Chief Minister.
Item 18/094 Planning Applications 19/00199/B to 19/00203
The Board noted their objection was submitted to the Department of
Environment, Food and Agriculture.
Item 18/094 Cruise Ship Retailer Meeting
The Board noted the contents of the communication dated 10 April 2019
advising a cruise ship would be disembarking in Peel on 11 April. The
Town Clerk reported on receipt of this communication he had contacted
the main tourist and café attraction operators on the Promenade and
the Quay to advise them this cruise ship would be visiting Peel.
Feedback from these attractions indicated an increase in visitors to
the museum and ice cream vendors only. Other businesses had report no
or little increase in custom from this visit. Mr Davison stated this
matter will be discussed with traders at their next meeting.
Item 18/095 Wayleave Agreement for Dredging Pipeline
The Board noted the Commissioners approval in principle to this
wayleave agreement had been reported to the Department of
Infrastructure. The Town Clerk reported a wayleave agreement was
currently being prepared by the Attorney General’s Chamber. The Town
Clerk advised this pipeline would not be used to transport silt from
the harbour to the lagoons and would solely be used for transporting
water back to the harbour. The Deputy Chairman reported he had
discussed this matter with the Minister for infrastructure who had
advised vehicle trips would primarily use Mill Road using appropriate
vehicles to avoid spillages.
Item 18/097 Manx Utilities Authority Street Lighting Contract
The Board noted the contract had been signed by both parties.
Item 18/097 Modernisation of Domestic and Non Domestic Rates
Consultation
The Board noted this matter would be discussed at Agenda Item 12.
Item 18/098 Any Other Business Operational Items
The Board noted the Commissioners approval in principal for the
widening of the River Neb footway and its designation as a bridleway
had been reported to the Department of Infrastructure.
The Board noted the Events and Commercial Innovation Committee were
considering a £150 rate for 28 days stay for a three man tent and £250
for 28 days stay for larger tents and campervans at the Commissioners’
campsite. These prices excluded the costs of electricity from
hook-ups, the days could be used individually and the peak TT and
Festival of Motorsport periods were excluded from this offer. The
Deputy Chairman supported this proposal which was promoted by Mr
Davison and the Board unanimously agreed this new pricing structure.
The Board noted no any other business items required consideration at
this time.
HOUSING ITEMS
18/102
Item 3 Property Asset Management Lead Member Update
The Deputy Chairman reported a meeting had taken place on 19 February
2019 when the following matters were discussed:
The lead members considered and did not oppose planning applications
19/00130/B Installation of flue at 23 Factory Lane, Peel 19/00149/B
Drill bore hole at Manx Cold Storage Building, Mill Road,
Peel;19/00169/B Demolition of Chimney Stack at 9A Stanley Road, Peel;
19/00175/B Replacement windows and patio area at Rock View, Walpole
Road, Peel; 19/00181/B Closing of doorway and enlargement of French
windows at 4 Raad Bridjeen, Reayrt Ny Cronk, Peel; 19/0189/B Tourist
use of property at 21 Christian Street, Peel; 18/01041/B Removal of
external render and replacement of existing conservatory with
extension at Thie-Yn-Schoill, Derby Road, Peel; 19/00225/B Proposed
single storey extension at 1 Ballaterson Road, Peel; 19/00237/B
Construction of front porch and rear extension at 5 Ballaterson
Crescent, Peel; and 19/00264/B Replacement doors and windows at 62
Glenfaba Road, Peel.
The lead members did not oppose 19/00147/B Construction of external
store at 10 Ballaterson Road, Peel subject to the wall of the storage
building being the same colour and finish as the existing boundary
walling.
The lead members considered the following planning decisions required
no further action:
18/01178/B Approval for demolition of existing rear porch and erection
of conservatory at 18 Castle Street, Peel; 18/01128/B Alteration to
internal road layout and access creation of children’s play area,
parking spaces and a bus layby and removal of trees and planting of
replacements at Swimming Pool, Derby Road, Peel; and 19/00134/B
Installation of replacement roof tiles at 3 Charles Street, Peel.
The lead members noted the contents of the application dated 16 March
2019 from a Peel resident to sell cream scones and cakes from a stall.
The lead members opposed this application unless it supported an
organised event.
The lead members noted the content of the communication dated 5 March
2019 to place Hospice wallabies at two locations on Peel Promenade.
The lead members supported this application subject to it not
interfering with pre-booked events which are scheduled to take place
on Peel Promenade in 2019.
The lead members noted the content of the communication dated 27 March
2019 requesting permission to use the Town Hall and car park for the
Parish Walk on 22 June 2019. The lead members agreed to support this
application.
The lead members noted the business case for the industrial unit will
be available in advance of the April Board meeting. No further update
was available on the Reayrt Aalin refurbishment works.
The lead members noted the Town Clerk had been contacted by the Peel
Pensioners Club and the tenant of the Philip Christian Centre. He had
been advised the Peel Pensioners Club were being invoiced for the hire
of the hall. This is disputed by the tenant who has stated they are
providing additional services to the Club for which they are being
charged.
The lead members considered an application from the tenant of the
kiosk to buy and install glass fencing around the seating area to
replace the dilapidated railings. The Town Clerk advised the
Commissioners had considered a project of this nature in their annual
budget for 2018/19 and 2019/20 which had not been funded. He advised
the Commissioners had received an estimate for this work which was
£8,750 and after consideration the tenant had asked if the cost of
these works could be added to two terms of rent. The Commissioners
have previously agreed to a 7 year period tenancy on this property and
there are currently five and three quarter years left on this tenancy.
Any capital costs could be recovered in the rent over a twelve and a
half year term which would result in the Commissioners owning this
fencing. The lead members agreed any capital costs could be added to
the rent over a twelve and a half year term subject to the tenant
agreeing the new annual rent prior to the ordering of this fencing.
The lead members noted the Housing Officer’s performance management
updates for the third quarter of the year. The Housing Officer
highlighted the waiting list had increased by seven persons to sixty
seven. Forty eight of these applicants for housing are single. Six
voids occurred in the quarter with two new tenants and four transfers.
£421,464.38 rent was collected with 105 accounts in arrears. The total
value of arrears, including historic information, has increased by
£1,866 to £22,321. Standard voids are taking 3.3 weeks to complete and
major voids are taking 8.5 weeks. This is less than the 5 weeks
maximum for standard voids and 12 weeks for major voids.
The lead members noted the content of the Department of
Infrastructure’s proposed terms of reference for the housing managers’
meeting dated 7 March 2019. The lead members stated this matter was
contained within the Commissioners’ letters to the Minister for
Infrastructure dated 10 August 2018, 20 November 2018 and 8 February
2019. The lead members were opposed to policy matters being discussed
in detail at this meeting without advance notice and as a replacement
for consultation with senior officers and elected Commissioners. The
lead members agreed this feedback should be submitted to the
Department.
The lead members noted the content of a communication received from a
resident of Poplar Close concerning the condition of fencing at the
boundary of the public open space and to ascertain if they could
purchase some of the open space land from the Commissioners. The lead
members agreed the fence was erected by the developer to enclose the
residential gardens and was not owned by the Commissioners because
open space did not require enclosing. The lead members agreed they
would not sell this land because it was a planning requirement to
provide this public open space to serve the needs of the
Ballawattleworth development.
The lead members noted the contents of an application for the
sponsorship of a Promenade bench for a 1 year period as a birthday
present. The Town Clerk advised the annual sponsorship cost was set a
£100 per annum for periods of 5 or 10 years. The lead members agreed
sponsorship could be purchased for any duration subject to the £100
per annum being paid. This decision was consistent with the
Commissioner’s policy.
Item 4 Planning Applications
The Board noted no planning applications were referred to the Board
for consideration.
Item 5 Planning Decisions
The Board noted no planning decisions were referred to the Board for
consideration.
ITEM 6 EVENTS, COMMERCIAL INNOVATION AND WORKS LEAD MEMBER COMMITTEE
18/103
Mr Davison reported a meeting had taken place on 11 April 2019 which
would be reported to the May Board meeting. He reported meetings had
taken place with the Moddey Dhoo, and Vintage Motorcycle Club on 18
April 2019 to organise the combined Festival of Motorsport event. The
Town Clerk advised the Commissioners’ resources would require
evaluation to ensure they could support the Soap Box Derby which was
now scheduled to take place on the Sunday after Peel Day.
Item 7 Peel Traditional Boat Weekend on 4 August 2019
The Board noted the content of the letter from the organisers of the
Traditional Boat Weekend dated 15 March 2019. Mr Davison proposed the
£700 funding should be approved. This was seconded by Mr Lace and the
Board unanimously agreed.
Item 8 Peel Carnival
Mr Lace reported the Peel Carnival organisers had advised they were
unable to attend tonight’s meeting and provided their apology. The
Town Clerk advised the organisers wished to meet the Commissioners to
discuss this year’s event and to obtain approval for their £5,000
funding for their 2019 event. He recommended this matter could be
dealt with by the Events, Commercial Innovation and Works Lead Member
Committee. The Deputy Chairman proposed the Board should approve the
£5,000 funding and the meeting with the Carnival organisers should be
delegated to the Events, Commercial Innovation and Works Lead Member
Committee. This was seconded by Mr Lace and the Board unanimously
agreed.
Item 9 Campsite Information Presentation
The Board noted the content of the communication dated 12 April 2019
from the Department for Enterprise concerning the campsite
presentation on 16 April 2019. Mr Davison reported he had attended
this presentation last year and found it to be very useful.
FINANCE ITEMS
18/104
Item 10 Finance and Staff Resource Lead Member Committee Update
The Town Clerk reported a meeting had taken place on 15 February 2019
when the following matters were discussed:
The lead member noted no monthly accounts were available for the
meeting. The Town Clerk advised the final quarter of the year would be
available for the April 2019 meeting. The Town Clerk reported the
£100,000 had been repaid by the Peel and Western District Housing
Committee.
The lead members noted the Commissioners had paid for the construction
of the Headland’s wall. The Town Clerk reported all event work for the
current financial year was completed. He reported the replacement
vehicle budget was spent. The additional walling works and the
ordering of the 10 new street lighting would result in the expenditure
of the majority of the £71,460.93 project budget reported at the last
meeting which was to be used in the final quarter of the year. He
advised the outstanding projects were works on the Town Hall, the
Market Place toilet refurbishment scheme, St Peter’s Church and the
ordering an information technology system for the campsite. These
would be rolled forward into the 2019/20 financial year. The Town
Clerk reported the Commissioners received planning consent for the
playground at the Western Swimming Pool on 4 March 2019.
The lead member noted the contents of the communication from Treasury
dated 14 February 2019 concerning the 1st Supplemental List of 2019.
The lead member noted the contents of the communication from Treasury
dated 27 February 2019 concerning the rating objection for 2 Fuchsia
Avenue, Ballawattleworth.
The lead member noted the contents of the communication from Treasury
dated 6 March 2019 concerning the rating objection for 4 Fuchsia
Avenue, Ballawattleworth.
The lead members noted a meeting had taken place with the internal
auditor on 5 March 2019. The Town Clerk reported the internal auditor
had reviewed the paperwork associated with data protection
applications, freedom of information applications, the housing
adaptation policy, the Committee’s resolutions for a staff handbook;
the Commissioners’ latest standard employment contracts and the
recently advertised job descriptions/person specifications for the
general worker and warden positions. This information will be used to
assess the impact of general data protection legislation; reviewing
the impact of freedom of information legislation; assessing the impact
of the Equalities Act; assessing the Commissioners standard forms of
employment contract and the Commissioners’ request for a staff
handbook.
The lead members noted the content of the communication from Black
Grace and Cowley dated 7 March 2019 with quotations for asset
valuations for social and commercial properties £9,850; insurance
valuations for social and commercial properties of £1,250; and
commercial rental valuations for £1,500. The Town Clerk reported the
asset valuation must be done every five years before the external
audit. This quotation would result in the work being completed by 24
May 2019 to permit the scheduled audit to take place after the TT
festival. The Town Clerk reported only two companies provided this
service on the Island and the other company had provided the asset
valuation for social and commercial properties five years ago at a
cost of £11,100 in 2014. The lead members agreed to appoint Black
Grace and Cowley to undertake these works.
The lead members noted the content of the Manx Utility communication
dated 25 February 2019 concerning the new contract for the maintenance
of the Commissioners’ street lighting. The Town Clerk reported
although the annual cost would decrease the frequency of inspection
had halved. This would result in the Commissioners paying more for a
reduced level of service and relying on the public to report faults.
The lead members agreed to refer this contract to the March 2019 Board
meeting.
The lead members noted the contents of the Cabinet office’s letter
dated 27 February 2019 concerning setting up workshops to discuss rate
reform. The lead members agreed they would attend the workshop in the
afternoon on 26 March 2019.
Item 11 Forest Planning and Accreditation
The Board noted the content of the Department of Environment, Food and
Agriculture communication dated 9 April 2019.
Item 12 Modernisation of Domestic and Non Domestic Rates
The Board noted the content of the Cabinet Office’s consultation
documents for the modernisation of domestic and non-domestic rates.
The Town Clerk reported three Commissioners, including the lead
members for finance and staff resource, and the Town Clerk attended a
workshop on 26 March 2019. This workshop was specifically for local
authority representatives to express their views on this matter. The
Deputy Chairman proposed the Board’s response should reiterate the
information provided by the Commissioners at this workshop. This
proposal was seconded by the Chairman and the Board unanimously agreed.
Item 13 Tarbet Twinning
The Board noted the content of the communication from Peel Heritage
Trust dated 1 April 2019. The Deputy Chairman proposed the
Commissioners should arrange to meet with the representatives from
Tarbet on Thursday 4 July 2019 at the Town Hall and a memorial plaque
should be commissioned as a gift for these visitors. This proposal was
seconded by Mr Davison and the Board unanimously agreed.
Item 14 Gibb Lane One Way
Mr Davison proposed representations should be made to the Department
of Infrastructure to make Gibb Lane one way towards the Promenade.
This proposal was seconded by Mr Lace and the Board unanimously agreed.
Item 15 1 April 2019 Register of Electors
The Board noted the content of the 1 April 2019 Register of Electors
and the Town Clerk advised copies were available for collection by the
Commissioners from the Town Hall.
ITEM 16 ANY OTHER BUSINESS
18/105
Mr Lace reiterated his request for a pedestrian crossing on Heathfield
Drive on the route to the West View Playground.
Mr Lace asked if any transition arrangements existed to assist tenants
who would be subject to higher rents when they moved from Westland’s
to St Patrick Court.
The meeting ended at 7:50pm
10

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