Checklist For Receiving Section Papers Name Of Patient DOB

checklist for receiving section papers name of patient: dob: ward: is the admission a formal transfer from another trust? (section

Checklist for receiving section papers
Name of patient:
DOB:
Ward:
Is the admission a FORMAL TRANSFER from another Trust? (section 19)
If yes, see checklist for receiving formal transfers
THE FOLLOWING ERRORS CANNOT BE RECTIFIED SECTION CANNOT BE ACCEPTED
TICK IF APPLICABLE
ACTION TAKEN
Wrong forms completed
Forms not signed
Application is made out to the wrong hospital
A new application is required, the same medical recommendations may be
used
Application is written before the date on the medical recommendations
A new application is required, the same medical recommendations may be
used
The applicant (AMHP) saw the patient PRIOR TO 14 days before making
the application
A new application is required, the same medical recommendations may be
used
THE FOLLOWING ERRORS CAN BE RECTIFIED
WITHIN 14 DAYS. IMMEDIATE ACTION REQUIRED
TICK IF APPLICABLE
ACTION TAKEN
Dates completed incorrectly, or omitted.
Differences in the patient’s name and address
There should be no more than FIVE CLEAR DAYS between the two dates of
examinations on the medical recommendations for Section 2 & 3.
At least 1 recommendation must be from a Section 12(2) approved
doctor. (Please note for a Section 4, the recommendation does not have
to be completed by a Section 12(2) doctor)
If a continuation sheet is indicated on a medical recommendation check
that this is present
Check that the medical recommendations have the correct hospital named
where appropriate medical treatment is available – Section 3 only
Check that the two doctors completing the recommendations are not both
from the same hospital
In all cases is there an AMHP report with the section papers?
YES / NO
NB – If there is any discrepancy noted, please inform MHA Team as soon
as possible regarding rectification.
PAPERS CHECKED BY
Name:
Ward:
Date:
MHA ADMINISTRATOR CHECK
Name:
Date:
WHEN COMPLETING FORM H3 (only for Section 2, 3 and 4), WRITE IN THE
NAME OF THE TRUST & HOSPITAL; SIGN, AND RECORD DATE AND TIME OF
ACCEPTANCE. Attach the checklist to Form H3.
Errors which will invalidate a section
*
Forms not signed by someone who is empowered under the Act to do
so or the forms are not signed at all
*
The wrong forms have been completed
*
The Application is written out to the wrong hospital (A fresh
application must be made)
*
The Application is written before the date of the medical
recommendations
*
The date of the Application is MORE THAN 14 days from the date
that the Applicant first examined the patient
If such errors are found, and the patient is already in hospital,
consideration should be given to the implementation of 5(4) or 5(2)
until a fresh application is made.
Errors which can be rectified within 14 days
*
Blank spaces on the form, other than a signature, eg: dates
*
Failure to delete one or more alternatives in places where only
one can be correct
*
The patient’s forename, surname or address can be amended if they
do not agree in all places
*
Where each individual medical recommendation is valid but taken
together they do not comply with the Act – e.g.
*
two doctors from the same hospital
*
none of the doctors is Section 12 (2) approved
*
there are more than five clear days between the
recommendations
Then one of the recommendations can be replaced by another within 14
days. This will be valid if, together, the 2 recommendations comply
with the Act other than the timescales.
RELEVANT FORMS FOR DETENTION
Section 2
Medical Recommendations: Form A4 (2 of these forms) or Form A3 (1
form)
Application: Form A1 or Form A2
Section 3
Medical Recommendations: Form A8 (2 of these forms) or Form A7 (1
Form)
Application Form A5 or A6
Section 4
Medical Recommendations: Form A11 (1 Form)
Application: Form A9 or A10
Please note that Applications to detain patients are only made by
Approved Mental Health Professionals or patients’ Nearest Relatives
June 2018