PCC Guidelines For The 264 Field The Following Guidelines

pcc guidelines for the 264 field the following guidelines assume that 260 and 264 fields may co-exist in pre-rda records and rda records cre

PCC Guidelines for the 264 field
The following guidelines assume that 260 and 264 fields may co-exist
in pre-RDA records and RDA records created before implementation of
264:
Basic guidelines:
1.
Use the 264 for all new original or newly authenticated RDA
records.
2.
Use a new 264 field with the appropriate 1st indicator (Sequence
of statements) to show changes in production, publication,
distribution, and manufacture elements in existing RDA records for
multi-part monographs, serials, and integrating resources.
3.
An existing 260 field in an RDA record for a multi-part monograph,
serial, or integrating resource may be changed to a 264 when
adding additional 264 fields at the cataloger’s discretion,
presuming the cataloger has enough information to select the
appropriate second indicator value.
4.
In pre-RDA records for multi-part monographs, serials, and
integrating resources, prefer not to change an existing 260 field
to 264. It is permissible to update pre-RDA records with changes
in production, publication, distribution, and manufacture elements
by adding either the 260 field or the 264 field at the cataloger’s
discretion.
5.
In repeating 264 fields based on the first indicator value, follow
the repeatability guidelines for the 264 below:
PCC guidelines for MARC 21 repeatable 264 field
264 Production, Publication, Distribution, Manufacture Statements and
Copyright Notice Date
First indicator = Sequence of statements: blank # Not applicable/No
information provided/Earliest 2 Intervening 3 Current/latest
Second indicator = Function of entity: 0 Production, 1 Publication, 2
Distribution, 3 Manufacture Statements and 4 Copyright notice date
Subfield $c (Date of production, publication, distribution,
manufacture, or copyright notice): Subfield $c may appear in more than
one 264 field when:
*
A copyright notice date is being given in addition to date of
production, publication, distribution, manufacture
*
Multiple statements for different functions are being recorded, in
which case $c may be recorded once for each function. For example,
$c may appear in one and only one 264 with second indicator 0, one
and only one 264 with second indicator 1, etc.
Otherwise:
For serials and multipart monographs:
Subfield $c should appear in the 264 field with the first indicator #
(Not applicable/No information provided/Earliest) and/or second
indicator 4 (Copyright Notice Date). It may be absent if the
description is not based on first/earliest issue or part.
For integrating resources:
Subfield $c should appear in the 264 field with first indicator 3
(Current/latest) and/or the second indicator 4 (Copyright Notice
Date).
Subfield $3 (materials specified): give information to differentiate
multiple 264 fields; use angle brackets if specific beginning and/or
ending information is not known. (See: LCPS 1.7.1 for PCC punctuation
and spacing conventions in using $3 in the 264 and other fields)
Application for multipart monographs*: volume numbering (found or
assigned if creating a made-up set); optionally add dates of
Production, Publication, Distribution, Manufacture Statements and
Copyright Notice Date, if helpful to clarify volumes published out of
sequence
Application for serials*: usually chronological designations
Application for integrating resources: numbering assigned to updates
if present; otherwise, publication dates
* Exception for multipart monographs and serials: subfield $3 can be
omitted in the 264 fields with first indicator # if the coverage of
that information is clear from the other 264 field(s) and other data
in the bibliographic record.
Order of 264 fields: Give the fields for each function of entity
statement recorded (second indicator value) together and in
chronological order from earliest to latest (ordered by first
indicator value). Record Copyright Notice Date as the last field.
Ending punctuation: Except for the Copyright Notice Date, 264 fields
follow the same punctuation practices as 260 fields. A 264 for a
Copyright Notice Date does not have ending punctuation
General note used in lieu of repeated 264 fields: Use a 500 field if
giving a general note about changes not given in an additional 264
field(s): e.g., “Place of publication varies.”
Examples:
Unpublished photograph:
245 10 $a Christmas star at Castlerock, Colo.
264 #0 $a [Denver, Colorado?] : $b [producer not identified], $c
[1940?]
300 $a 1 photograph ; $c 6 x 9 cm
Serial example, description not based on first issue, publication date
not determined, distributor provided:
264 #1 $a [Reston, Va.?] : $b U.S. Department of the Interior,
Geological Survey
264 #2 $a Washington, D.C. : $b Superintendent of Documents, U.S.
Government Printing Office
Serial example, description is not based on first issue, latest issue
in hand is 2005:
264 #1 $3 <1976->: $a New York, NY : $b Alan R. Liss, Inc.
264 31 $3 <2005->: $a Hoboken, N.J. : $b Wiley-Liss, Inc.
A publication date and a copyright notice date:
264 #1 $a Mainz ; $a London ; $a Berlin ; $a Madrid ; $a New York ; $a
Paris ; $a Prague ; $a Tokyo ; $a Toronto : $b Schott, $c [2011]
264 #4 $c ©2011
Monographic example, different functions recorded
264 #1 $a Syracuse, New York : $b [publisher not identified], $c 2010.
264 #2 $a [Place of distribution not identified] : $b Adirondack
Distributors, $c 2012.
264 #4 $c ©2009
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June 11, 2012